This article provides answers to Works frequently asked Word Processing
module questions. This article is Part 1 of 2. For additional information,
about Part 2, please see the following article in the Microsoft
Knowledge Base:
138334
(http://support.microsoft.com/kb/138334/EN-US/
)
Works 95 FAQ: Word Processor Questions (Part 2)
Q. Why does my new document already contain information?
A. When you create a new document and the document already contains
information, it has been saved as a default template. To turn off the
default template, use the steps below:
Create a new word processor document.
On the File menu, click Save As.
Click Template, and then click Defaults.
Click Clear to remove the specified default
template.
Click Cancel to close the dialog box.
Q. Why do my columns look out of alignment in print preview or when I
print?
A. If you use spaces to align your columns of text, they may not line
up correctly when you print the document or view it in Print
Preview. Many fonts display slightly differently on the screen
than they do when printed.
If you are using a font with variable-width characters, such as
Arial or Times New Roman, you cannot use spaces to align the
columns exactly because the characters are all different widths.
If you are using a fixed-width font, such as Courier New, and if
you use bold or italic formatting on any of the characters
(including spaces), the document view screen does not accurately
reflect the printed information. This makes it very difficult to
align the columns correctly by sight. The text seems to take up
more room on the screen than it actually does when printed.
To reliably align text in columns, do one of the following:
Set tab stops in your document, and press the TAB key to move to
the next column.
-or-
Insert a Works table and enter your information in the table.
For information about how to set tabs or insert a table in a Works
document, see your Works printed documentation or online help.
Q. How do I export documents to Microsoft Word 7.0 for Windows 95?
A. Since Microsoft Word for Windows 95, version 7.0 includes converters
for Works 4.0 and 4.5, just open your Works word processing file in
Word 7.0.
Q. How do I import documents from Word for Windows 95, version 7.0?
A. Works 4.0 and 4.5 for Windows 95 ship a Word 7.0 import filter, so
you can open Word 7.0 documents directly into Works 4.0 or
4.5.
Q. How do I import documents from Word for Windows, version 6.0?
A. Word for Windows 6.0 documents can be opened directly in Works. If
your Word 6.0 documents do not open correctly in Works, or if you do
not see the Word 6.0 converter installed, run Works Setup and use
the Add/Remove option to add the Word 6.0 converter.
Q. How do I export documents to Word for Windows 6.0?
A. The Word 6.0 converter is shipped with Works. To use information from
Works for Windows documents in Word for Windows 6.0, use one of the
following two methods:
Save the Works file in the Word for Windows 2.0 format.
On the File menu in the Works Word Processing
module, click Save As.
On the Save As Type list, select Word 2.x for
Windows.
Enter a new filename, and click Save.
Open the Word 2.0 document in Word 6.0.
Q. How do I insert a picture into my document?
A. You can insert a picture into a Microsoft Works for Windows word
processor document using several techniques. For example, you can
open the picture in another application, copy it to the Windows
Clipboard, and then paste the picture into your document. Or, you
can use one of the following two methods.
Method 1
Use Microsoft Draw:
On the Insert menu in a Works word processing document,
click Drawing.
On the File menu in Microsoft Draw, click Import
Picture.
In the Look In dialog box, select where you want Works to
search for the document.
Click the picture (file) you want, and then click
Open.
On the File menu, click Update.
On the File menu, click Exit and
Return.
Method 2
Use Microsoft ClipArt Gallery:
On the Insert menu in a Works word processing document,
click ClipArt.
Click Organize.
Click Add Pictures.
In the Look In dialog box, select where you want Works to
search for the pictures. Click the picture you want, and then
click Open.
Click the appropriate category for the picture, or create a new
category.
Click OK.
Usable File Formats
Microsoft Works 4.0 and 4.5 can import the following picture formats:
Windows bitmap (.bmp)
Windows metafile (.wmf)
Computer Graphics metafile (.cgm)
PC Paintbrush (.pcx)
Tagged Image Format (.tif)
WordPerfect 5.x Graphics (.wpg)
Kodak Photo CD System (.pcd)
Encapsulated PostScript (.eps)
Q. What other types of files can I open in the word processor module?
A. Works supplies converters to open the following file types in the
Word Processor:
Text (.txt)
Rich Text Format (.rtf)
Windows Write (.wri)
Works 3.0x for Windows (.wps)
Works 2.0 for Windows (.wps)
Works for MS-DOS (.wps)
Word 2.0 for Windows (.doc)
Word 6.0 for Windows (.doc)
Works 3.0 for Mac (.WP)
WordPerfect 5.x (.doc)
Word 7.0 for Windows (.doc)
Word 6.0 for Macintosh (.doc)
Word 3.0-6.0 for MS-DOS (.doc)
Works 4.0 for Mac (.wp)
WordPerfect 6.0 (.doc)
If the file you want to open is not on the above list, that file
needs to be converted to a format Microsoft Works understands. For
help determining the correct format, consult the documentation or
support provider for that file's source program.
The third-party products that are discussed in this article are manufactured by companies that are independent of Microsoft. Microsoft makes no warranty, implied or otherwise, regarding the performance or reliability of these products.
This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.
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