Works Suite 2002: How to Perform a Mail Merge on a Works Database File by Using Word 2002

Microsoft Works Suite 2002 and 2003 use Microsoft Word 2002 as their word processor. This article explains how to use Word 2002 to perform a mail merge on a Works Database file or the Works Address Book.

Use one of the following methods, as appropriate to your data source.

Method 1: Merge a Works Database File

To merge a Works Database file with Word 2002, follow these steps:

1. On the Works Task Launcher, click Programs, and then click Word.
2. In the task list, click Mail-merge documents.
3. Click Start this task.
4. In the Document Type dialog box, select the document type for mail merge.
   
   Note This example uses the Form Letter type.
5. Click OK.
6. In the Open Data Source dialog box, click Merge information from another type of file.
7. Click the Works Database file that you want, and then click Open.
   
   Note Although Word 2002 opens what appears to be a blank document, the database is merged.
8. On the Tools menu, point to Works Address Book Mail Merge, and then click Insert Fields.
9. In the Insert Merge Field box, click the field that you want to use, and then click OK.
10. Repeat steps 8 and 9 for each field that you want in the document.

Method 2: Merge a Works Address Book

To merge a Works Address Book with Word 2002, follow these steps:

1. On the Works Task Launcher, click Programs, and then click Word.
2. In the task list, click Mail-merge documents.
3. Click Start this task.
4. In the Document Type dialog box, select the document type for mail merge.
   
   Note This example uses the Mailing Labels type.
5. Click OK.
6. In the Open Data Source dialog box, click Merge from the Address Book.
7. Click OK.
8. Click Setup.
9. Select the labels that you want to use, and then click OK.
10. In the Main document section, click Edit, and then click the only item that appears.
11. Click Insert Merge Fields on the Mail Merge toolbar (the fifth button from the left).
    
    Note When you move the mouse pointer over the icons, a ToolTip that identifies the icon is displayed. If the Mail Merge toolbar is not displayed, point to Toolbars on the View menu, and then click Mail Merge.
12. Select each field that you want, in order, and then click Insert after each one.
13. Click Close.
14. Arrange the fields in the way that you want them, including spacing and new lines.
15. Click Propagate Labels on the Mail Merge toolbar (the ninth button from the left).

Merge and Print the Documents

1. On the Mail Merge toolbar, click Merge to New Document (the fourth icon from the right).
2. In the Merge to New Document box, do one of the following:
   • Click All to include all the records in your database.
   • Click Current record to merge just the current record.
   • Click From, and then specify which record numbers to use for the first and last records.
3. Click OK.
   
   Word creates a letter or label for each record that you selected from your database. You can review the letters or labels and make any changes that you want before you print them.
4. On the File menu, click Print.