There is neither a command in the Outlook 2007 user interface nor a Group Policy setting to prevent users from exporting items from the global address list (GAL)

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Article ID: 975776 - View products that this article applies to.
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SYMPTOMS

In Microsoft Office Outlook 2007, you can export one or more items from the global address list (GAL) to your local Contacts folder. However, there is neither a command in the Outlook 2007 user interface nor a Group Policy setting to prevent you from exporting items from the GAL.

RESOLUTION

Important This section, method, or task contains steps that tell you how to modify the registry. However, serious problems might occur if you modify the registry incorrectly. Therefore, make sure that you follow these steps carefully. For added protection, back up the registry before you modify it. Then, you can restore the registry if a problem occurs. For more information about how to back up and restore the registry, click the following article number to view the article in the Microsoft Knowledge Base:
322756 How to back up and restore the registry in Windows
To resolve this problem, disable the Add to Contacts command in Outlook 2007. To do this, follow these steps:
  1. Install 2007 Microsoft Office suite Service Pack 2.

    For more information, click the following article number to view the article in the Microsoft Knowledge Base:
    949585 How to obtain the latest service pack for the 2007 Office suite
  2. Configure the DisableExportingContact registry entry for Outlook 2007. To do this, follow these steps:
    1. Start Registry Editor:
      • In Windows Vista, click Start
        Collapse this imageExpand this image
        the Start button
        , type regedit in the Start Search box, and then press ENTER.

        Collapse this imageExpand this image
        User Account Control
        If you are prompted for an administrator password or for confirmation, type the password, or provide confirmation.
      • In Windows XP, click Start, click Run, type regedit in the Open box, and then click OK.
    2. Locate and then click the following registry subkey:
      HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Outlook
    3. On the Edit menu, point to New, and then click DWORD Value.
    4. Type DisableExportingContact, and then press ENTER.
    5. Right-click DisableExportingContact, and then click Modify.
    6. In the Value data box, type 1, and then click OK.
    7. Exit Registry Editor.
Note After you install 2007 Microsoft Office suite Service Pack 2 and then configure the DisableExportingContact registry entry, you experience the following behavior in Outlook 2007:
  • When you right-click a GAL entry in the Address Book dialog box, the Add to Contacts command is unavailable on the shortcut menu.
  • In the Address Book dialog box, the Add to Contacts command is unavailable on the File menu.
  • When you right-click a GAL entry in the Select Names dialog box, the Add to Contacts command is unavailable on the shortcut menu.
  • In the Select Names dialog box, when you right-click a recipient in the To box, the Add to Contacts command is unavailable on the shortcut menu.

STATUS

Microsoft has confirmed that this is a problem in the Microsoft products that are listed in the "Applies to" section.

MORE INFORMATION

To export entries from the GAL to the Contacts folder, follow these steps:
  1. On the Tools menu, click Address Book.
  2. In the Address Book dialog box, select Global Address List in the Address Book list.
  3. Select one or more entries in the list of GAL entries.
  4. Right-click the selected item or items.

    You notice that the Add to Contacts command is displayed on the shortcut menu.
  5. Click Add to Contacts to export the selected entry or the selected entries to the Contacts folder.
This hotfix restricts bulk exporting of the GAL. However, you can still export single GAL entries to your Contacts folder. The following steps demonstrate limitations of this hotfix:
  1. Create a new e-mail message.
  2. Add any user from the GAL to the To line of the message.
  3. Right-click the user name on the To line.

    You notice that the Add to Outlook Contacts command is available on the shortcut menu. This is one limitation.
  4. When you click Outlook Properties on that shortcut menu, the Add to Contacts command is displayed in the properties dialog box for the user. This is another limitation.

Properties

Article ID: 975776 - Last Review: September 29, 2009 - Revision: 1.1
APPLIES TO
  • Microsoft Office Outlook 2007
Keywords: 
atdownload kbsurveynew kbexpertiseinter KB975776

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