Microsoft Outlook 2000 provides a new feature that enables you to
color-code items that meet certain criteria. By using this feature, you can
visually identify a set of items without having to group or sort them. This
article describes how to color-code your contacts by Category.
You must first assign a common Category code to each Contact you wish to
assign to a color group, and then you can apply a color to that category
To Assign Categories to Your Contacts
- In the Contacts folder on the Tools menu, click Organize.
- In the Organizer, click Using Views, and then click to select By
Category. The (none) group contains those Contacts to which you
have not assigned a category.
- In the Organizer, click Using Categories.
- In "Add contacts selected below to," click to select the category you
want to add the Contacts to.
- Hold down the CTRL key and click to select each contact that you wish
to add to the category.
- After selecting all Contacts you wish to add to the category, click Add.
This adds the category code to each selected contact. Repeat steps 4
through 6 for each category group you wish to define.
To Apply Color-Coding to Your Category Groups
- In the Organizer, click Using Views, and then click to select the
view you wish to see your Contacts in.
NOTE: You can only see the color-coding you are about to apply in
this selected view. If you want color-coding in other views, you
must set them up separately using these procedures.
- Click "Customize current view," and then click Automatic Formatting.
- Click Add, and then type a name for the new rule. In this case, it may
be beneficial to name it after the Category you assign the color to.
- Click Font, click to select the desired color, and then click OK.
- Click Condition, and then on the More Choices tab, click
- In the Available Categories list, click to select the category
being color-coded, and then click OK, OK, OK, and OK to close all dialog
This will apply the selected color to Contacts with the selected Category
code. Repeat steps 2 through 7 for each color group you wish to define.
Article ID: 196739 - Last Review: September 29, 2003 - Revision: 3.0
- Microsoft Outlook 2000 Standard Edition