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XL2000: How to Reference a Cell in the Header or Footer

Article ID: 273028 - View products that this article applies to.

This article was previously published under Q273028

SUMMARY

This article contains a sample Microsoft Visual Basic for Applications macro that references a cell to the header or footer of a worksheet.

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The following sample macro adds the data from cell A1 into the footer of the active worksheet:

Sub UpdateFooter()
   ActiveSheet.PageSetup.Leftfooter = Range("A1").Value
End Sub

The following example macro adds the data from cell A1 into the header of the active worksheet.

Sub UpdateHeader()
   ActiveSheet.PageSetup.Leftheader = Range("A1").Value
End Sub

To create a Visual Basic macro, follow these steps:

Start Microsoft Excel.
Press ALT+F11 to start the Visual Basic Editor.
On the Insert menu, click Module.
Type the code that you want in the module sheet.
Press ALT+F11 to return to Excel.

To run the macro, follow these steps:

Start Excel, open the workbook that you want, and then switch to the sheet that you want.
On the Tools menu, point to Macro, and then click Macros.
Select the macro that you want, and then click Run.NOTE: After you run the UpdateFooter macro, the footer should contain any data contained in cell A1.

Alternative Method

You can also use the BeforePrint workbook event to run a macro that adds the data from cell A1 to the left footer of the active worksheet before the workbook is printed.

To create the macro in the active workbook, follow these steps:

Start the Visual Basic Editor.
In the Project (upper left) window of the Visual Basic Editor, double-click ThisWorkbook in the current project.

A module sheet that is associated with the workbook opens.
In the Object list (above the module sheet and to the left) for this module, select Workbook.
In the Procedure list (above the module sheet and to the right) for this module, select BeforePrint.

Type the following sample code into the module:

Private Sub Workbook_BeforePrint(Cancel As Boolean)
   ActiveSheet.PageSetup.LeftFooter = Range("a1").Value
End Sub

On the File menu, click Close and Return to Microsoft Excel.

When you print the workbook, the footer is automatically updated before the workbook is printed.

Using an Ampersand (&) in the Header or Footer

If the data in a referenced cell contains an ampersand (&), it may not be displayed correctly. Excel treats the ampersand as a special character in the header and footer. To display an ampersand in the header and footer, repeat the ampersand twice (&&). To do this in the macro, use the Replace function in Visual Basic for Applications, as in the following sample code:

Sub UpdateFooter()
    ActiveSheet.PageSetup.LeftFooter = Replace(Range("a1").Value, "&","&&")
End Sub

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REFERENCES

For more information about the LeftFooter property or LeftHeader property, in the Visual Basic Editor, click Microsoft Visual Basic Help on the Help menu, type leftfooter property or leftheader property in the Office Assistant or the Answer Wizard, and then click Search to view the topic.

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