Microsoft Excel does not have a menu command to
automatically export data to a text file so that the text file is exported with
both quotation marks and commas as delimiters. For example, there is no command
to automatically create a text file that contains the following data:
However, you can create this functionality in Excel by using a
Microsoft Visual Basic for Applications procedure.
Microsoft provides programming examples for illustration only,
without warranty either expressed or implied. This includes, but is not limited
to, the implied warranties of merchantability or fitness for a particular
purpose. This article assumes that you are familiar with the programming
language that is being demonstrated and with the tools that are used to create
and to debug procedures. Microsoft support engineers can help explain the
functionality of a particular procedure, but they will not modify these
examples to provide added functionality or construct procedures to meet your
You can use the Print #
statement in a Visual Basic procedure that is similar to the
following to export a text file with both quotation marks and commas as the
delimiters. For the procedure to function correctly, select the cells that
contain your data before you run it.
Before you work with the
following sample code, follow these steps:
- Open a new workbook.
Microsoft Office Excel 2003 or in Microsoft Excel 2002, point to Macro on
the Tools menu, and then click Visual Basic Editor. Alternatively, press ALT+F11.
Microsoft Office Excel 2007, click the Developer tab, and then click
Visual Basic in the Code group. Alternatively, press ALT
To show the Developer tab in the Ribbon, click the Microsoft
Office Button, click Excel Options, click the
Popular category, click to select the Show Developer
tab in the Ribbon check box, and then click OK.
- In the Visual Basic Editor, click Module on the Insert menu.
- Type or paste the following sample code in the module
' Dimension all variables.
Dim DestFile As String
Dim FileNum As Integer
Dim ColumnCount As Integer
Dim RowCount As Integer
' Prompt user for destination file name.
DestFile = InputBox("Enter the destination filename" _
& Chr(10) & "(with complete path):", "Quote-Comma Exporter")
' Obtain next free file handle number.
FileNum = FreeFile()
' Turn error checking off.
On Error Resume Next
' Attempt to open destination file for output.
Open DestFile For Output As #FileNum
' If an error occurs report it and end.
If Err <> 0 Then
MsgBox "Cannot open filename " & DestFile
' Turn error checking on.
On Error GoTo 0
' Loop for each row in selection.
For RowCount = 1 To Selection.Rows.Count
' Loop for each column in selection.
For ColumnCount = 1 To Selection.Columns.Count
' Write current cell's text to file with quotation marks.
Print #FileNum, """" & Selection.Cells(RowCount, _
ColumnCount).Text & """";
' Check if cell is in last column.
If ColumnCount = Selection.Columns.Count Then
' If so, then write a blank line.
' Otherwise, write a comma.
Print #FileNum, ",";
' Start next iteration of ColumnCount loop.
' Start next iteration of RowCount loop.
' Close destination file.
- Before you run the macro, select the data that you want to
export, and then run the QuoteCommaExport subroutine.
Article ID: 291296 - Last Review: January 31, 2007 - Revision: 3.1
- Microsoft Office Excel 2007
- Microsoft Office Excel 2003
- Microsoft Excel 2002 Standard Edition
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