Article ID: 164407 - View products that this article applies to.
This article was previously published under Q164407
Outlook 97 does not provide for automatically synchronizing a Personal Folder file (.pst) between two different computers. However, this article suggests three workarounds.
Option 1: Use an Off-line Store (.ost) FileIf you are running Microsoft Exchange Server as your mail service, the best way to synchronize data between two computers is to use an Off-line Store (.ost) file. This will allow for automatic synchronization between the data stored on the server and each computer using the server store.
For more information on using an off-line store, please see the following article in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/161725/EN-US/ )OL97: What Are Offline Folders and How Do You Use Them?
Option 2: Copy the Personal Folder (.pst) FileYou can use a Personal Folder (.pst) file and copy it from one computer to another. An issue with this technique is that a .pst file can become very large; it may be too large to copy to a diskette. In this event, you can use Windows Backup or another backup utility with the ability to write a file over multiple disks.
NOTE: When you can use the Briefcase utility included with Windows 95 to to synchronize the two computers, the .pst file is less than 1.44 megabytes (MB) in size. The Briefcase utility included with Windows 98 does not have this size limitation.
For more information on the Briefcase application, please see the following articles in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/142574/EN-US/ )How to Install and Use Briefcase
(http://support.microsoft.com/kb/130076/EN-US/ )Briefcase Cannot Contain More Than 1.44 MB
Option 3: Copy only the Calendar, Contacts and Task FoldersA large .pst file is usually the result of e-mail stored in the Inbox Deleted Items and other mail store folders. You can share only your Calendar, Contacts, and Tasks, without sharing your mail folders by using the following procedure:
NOTE: Perform these steps on both computers intended to share the .pst information.
The operations described in the following steps require that you view the Folder List in Outlook by clicking Folder List on the View menu.
For information on Exporting .pst files, please see the following article in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/162206/EN-US/ )OL97: Working With Personal Folders
Article ID: 164407 - Last Review: January 19, 2007 - Revision: 2.1