When you use rules in Outlook, you may receive the following
There is not enough space on the
Microsoft Exchange Server to store all of your rules. The rules that failed to
upload have been deactivated.
To work around this issue:
- Create distribution lists (DLs) to group recipients in
rules, instead of using individual recipients.
- Keep the number of recipients small in rules.
- Keep the names of recipients as small as
Each rule is made up of seven parts. The rule properties
themselves represent from 400 to 500 bytes of data without the recipients. Each
recipient averages about from 400 to 500 bytes of space as well, and this data
is stored in the conditions and restrictions portion of the rule. Distribution
lists are considered one recipient and only take up from 400 to 500 bytes of
space. The total amount of space that is allowed for each folder is 32
kilobytes (KB). Out of office e-mail messages are stored as rules, so they take
up space as well.
The following information is used to compile the
space that is used by a rule:
- Rule Sequence. The order of the rules in which this rule is
- Rules State. The value that determines whether the rule is
turned on or off.
- User State. Whether or not the user is logged
- Provider Name. Generally the provider name is
- Rule Name. This is stored in Unicode and ASCII.
- Rule Level. Information about the version of the
- Rule Provider Data. Information specific to the Rules
- Conditions and Restrictions. The majority of the rule
information, where size is concerned. Data from the user interface (UI) of the
- Distinguished Name. This is stored in Unicode and
- Display Name. This is stored in Unicode and ASCII, and it
is stored twice.
- Exceptions. Exceptions to the rule.
- Conditions. Conditions for the rule.
For more information, click the following article number to view the article in the Microsoft Knowledge Base:
Some rules are disabled, and you receive an error message when you try to enable them after you upgrade to Outlook 2003
Article ID: 241325 - Last Review: January 25, 2007 - Revision: 3.9
- Microsoft Exchange Server 2003 Standard Edition
- Microsoft Exchange Server 2003 Enterprise Edition
- Microsoft Exchange 2000 Server Standard Edition
- Microsoft Exchange Server 5.0 Standard Edition
- Microsoft Exchange Server 5.0 Service Pack 1
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- Microsoft Exchange Server 5.5 Standard Edition
- Microsoft Exchange Server 5.5 Service Pack 1
- Microsoft Exchange Server 5.5 Service Pack 2
- Microsoft Exchange Server 5.5 Service Pack 3
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- Microsoft Outlook 2002 Standard Edition
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- Microsoft Outlook 98 Standard Edition
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