Article ID: 290232 - View products that this article applies to.
This article was previously published under Q290232
This step-by-step article describes the location of templates in Microsoft Office XP, how the Templates dialog box (click General Templates in the task pane) displays available templates, and the registry settings that control where to find your custom templates.
Office XP saves in one location all of the new custom template files that you create in any Microsoft Office program.
All Office XP templates fall into one of four categories. When you click General Templates in the task pane, the Office program that you are using looks in the following locations for templates that belong to that program:
Your templates can be in one of several locations, depending on whether Microsoft Office XP is installed on Microsoft Windows 98, Microsoft Windows NT, or Microsoft Windows 2000.
Microsoft Windows 98 and Microsoft Windows NT 4.0:
C:\Windows folder\Profiles\user name\Application Data\Microsoft\TemplatesMicrosoft Windows 98 (without profiles):
C:\Windows folder\Application Data\Microsoft\TemplatesMicrosoft Windows 2000 and Windows XP (upgraded from Windows NT 4.0):
C:\Windows folder\Profiles\user name\Application Data\Microsoft\Templates
Microsoft Windows 2000 and Windows XP (non-upgrade installation):
C:\Documents and Settings\user name\Application Data\Microsoft\TemplatesWhen you create a new template or customize an existing one and save it, the template is saved, by default, in one of these locations. You can change the location where your new templates are saved.
Note If you use either of the following methods to change the location where your new templates are saved, you will also change the location where all Microsoft Office program templates are saved.
Note A network administrator can change the location where your new templates are saved by using the policy templates that are included with the Microsoft Office XP Resource Kit. For more information, please see your network administrator.
You can also create custom tabs that appear in the New dialog box (on the File menu, click New) by creating a new folder within the Templates folder in your profile. Tabs with the same name as your new folder appear in the New dialog box and allow you to further categorize your new templates.
Note Your network administrator may set a shared location as a source from which to provide templates that are used throughout your workgroup or company. The Workgroup Template Location usually is a read-only shared network folder.
In addition to looking in your default User Templates Location for existing templates, Office XP programs look in the Workgroup Templates Location for additional templates that may exist.
For more information about the Workgroup Templates Location and how to share a template with your workgroup or company, please see your network administrator.
When you select to use a template, the Office program determines whether the template is installed. If the template is installed, a new document based on the template opens. If the template is not installed (but just advertised), the program displays a prompt asking whether you want to install it.
You can remove installed templates by starting the Office XP installation program and setting the template group to Installed on First Use. This effectively removes the templates from the hard disk, and they again become advertised templates. All Office "installed" templates are installed to the following folder by default:
C:\Program Files\Microsoft Office\Templates\Language ID NumberNote The language ID number is a four-digit code representing the language types currently installed. For example, the U.S. version of Office XP installs a "1033" folder, the Arabic version installs a "1025" folder, and the German folder is "1031". Microsoft Office supports many other languages, and it is possible to have multiple languages installed at one time. Therefore, you may have a Templates folder that contains several of these language ID folders.
Tabs created for advertised and installed templates in the New Office Documents dialog box are built into Microsoft Office and cannot be renamed. After all the templates for a tab are uninstalled, the tab is removed.
Important The Microsoft Office programs do not recognize a custom template that you may have created if you place it in this folder. Only "installed" templates can be used in this folder. However, if you open an "installed" template and make changes to it, the modified template can be used in this folder. Also remember, if you remove Microsoft Office at any time, the "installed" template that you modified is also removed. The correct location for your custom templates is in your profile templates folder. Please see the User Templates Location section earlier in this article for more information.
For example, if the global template (Normal.dot) does not exist in Microsoft Word with which to create a blank document, Word uses its internally stored settings to create a new blank document.
(http://support.microsoft.com/kb/322756/ )How to back up and restore the registry in Windows
Microsoft Office XP uses two registry keys to record the "User Templates Location" and the "Workgroup Templates Location". Both of these settings are recorded in the following Windows registry key:
HKEY_CURRENT_USER\Software\Microsoft\Office\10.0\Common\GeneralThe "User Templates Location" is stored in the "UserTemplates" string value.
The "Workgroup Templates Location" is stored in the "SharedTemplates" string value.
Initially, these string values do not exist until you make a change to the default locations for your custom templates. By default, all Microsoft Office programs look for their "installed" templates, so no string value is required for their location.
If you change the "User Templates Location" back to the default location as listed in the User Templates Location section of this article, the "UserTemplates" string value is removed from the registry. However, if you change the "Workgroup Templates Location" back to its default, the "SharedTemplates" string value is retained in the registry.
For additional information, click the following article number to view the article in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/811468/ )You cannot share the Normal.dot file among multiple users in Word
Article ID: 290232 - Last Review: March 22, 2007 - Revision: 4.5