ACC: Sample Function to Capitalize Words and Phrases

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SUMMARY

Advanced: Requires expert coding, interoperability, and multiuser skills.

This article describes a sample user-defined function called Proper() that you can use to capitalize the first character of a word or set of words.

This article contains two versions of the Proper() function:

One version is used in the AfterUpdate property of a control on a form, primarily for data entry.
The other version is used in calculated query fields, calculated controls on forms and reports, macro SetValue expressions, and Access Basic expressions.

NOTE: Microsoft Access version 2.0 includes a sample Proper() function in the sample database SOLUTION.MDB. The Proper() function is located in the Proper module. The NWIND.MDB also includes this sample function in the Utility Functions module.

NOTE: Microsoft Access for Windows 95 has a new function, StrConv, that provides this functionality. For more information about the StrConv function, search for "StrConv function" using the Microsoft Access for Windows 95 Help Index.

This article assumes that you are familiar with Access Basic and with creating Microsoft Access applications using the programming tools provided with Microsoft Access. For more information on Access Basic, please refer to the "Introduction to Programming" manual.

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MORE INFORMATION

To create the Proper() function, enter the following code in a module:

   '**********************************************************
   ' Declarations section of the module
   '**********************************************************
      Option Explicit
   '==========================================================
   ' The following function is designed for use in the AfterUpdate
   ' property of form controls.
   ' Features:
   '    - Leading spaces do not affect the function's performance.
   '    - "O'Brian" and "Wilson-Smythe" will be properly capitalized.
   ' Limitations:
   '    - It will change "MacDonald" to "Macdonald."
   '    - It will change "van Buren" to "Van Buren."
   '    - It will change "John Jones III" to "John Jones Iii."
   '==========================================================
   Function Proper (AnyValue As Variant) As Variant
      Dim ptr As Integer
      Dim TheString As String
      Dim currChar As String, prevChar As String

      If IsNull(AnyValue) Then
         Exit Function
      End If

      TheString = CStr(AnyValue)
      For ptr = 1 To Len(TheString)         ' Go through each char. in
                                            ' string.
      currChar = Mid$(TheString, ptr, 1)    ' Get the current character.

         Select Case prevChar               ' If previous char. is a
                                            ' letter,'this char. should be
                                            ' lowercase.
         Case "A" To "Z", "a" To "z"
            Mid(TheString, ptr, 1) = LCase(currChar)

         Case Else
            Mid(TheString, ptr, 1) = UCase(currChar)

      End Select
      prevChar = currChar
      Next ptr
      AnyValue = theString
   End Function

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How to Use This Function in the AfterUpdate Property of a Control

Create a form based on a table or query.
Type the following line in the AfterUpdate property of a text box control:

=Proper(<control name>)

For example, if the ControlName is [Full Name], type the following:

=Proper([Full Name])

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How to Modify This Function for Expressions and Calculated Controls

Enter the code shown above to create the Proper() function.

Modify the following section of code

         AnyValue= theString
      End Function

To read as follows:

         Proper=CVar(theString)
      End Function

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Examples

The examples below all require the second version of the Proper() function.

Using Proper() in a Query:

   Field: Full Name:Proper([Last Name] & " " & [First Name])

   This will concatenate the first and last names and capitalize the
   first letter of each.

Using Proper() in a Calculated Control on a Form or Report:

   TextBox
   ---------------------------------
   ControlName: AddressP
   ControlSource: =Proper([Address])

   NOTE: In calculated fields, the ControlName must be unique.

Using Proper() in a Macro:

   Action: SetValue
   Item: Screen.ActiveControl

   Expression: Proper(Screen.ActiveControl)

   NOTE: You can call this macro from the AfterUpdate property of a control
   on a form. This has the same affect as the first version of the Proper()
   function.

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REFERENCES

For more information about methods of calling a function, please see the following articles in the Microsoft Knowledge Base:

97514 (http://support.microsoft.com/kb/97514/EN-US/ ) ACC: Writing Functions Called from Events or Expressions

For more information about manipulating text strings, please see the following articles in the Microsoft Knowledge Base:

115915 (http://support.microsoft.com/kb/115915/EN-US/ ) ACC: Sample Expressions to Extract Portion of Text String

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APPLIES TO

Microsoft Access 1.0 Standard Edition
Microsoft Access 1.1 Standard Edition
Microsoft Access 2.0 Standard Edition

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kbhowto kbprogramming KB110391

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Retired KB Content Disclaimer

This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.

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