Cannot Set Print Area or Print Titles

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Article ID: 125640 - View products that this article applies to.
This article was previously published under Q125640
For a Microsoft Excel 2002 version of this article, see 291310.
For a Microsoft Excel 2000 version of this article, see 213998.
For a Microsoft Excel 98 and 2001 version of this article, see 192216.
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When you select multiple sheets in a Microsoft Excel workbook, certain sheet-specific print settings are unavailable in the Page Setup dialog box.


When you select multiple sheets, the following options are not available on the Sheet tab of the Page Setup dialog box:
  • Print Area
  • Rows to repeat at top
  • Columns to repeat at left
NOTE: Menu commands that are not available are dimmed. Clicking on a menu command that is not available has no effect. Clicking the Set Print Area icon also has no effect when multiple sheets are selected.

Selecting multiple sheets places the sheets in group mode. In group mode, any changes you make to one sheet affect the other sheets in that group. The commands that are not available are settings that are specific to one page; these commands are not available in group mode.

Determining Whether Sheets Are in Group Mode

Sheets are in group mode if one of the following conditions is true:
  • The word "Group" follows the workbook name in either the title bar of the program or the title bar of the workbook window. -or-

  • When you right-click or press CONTROL while clicking (on a Macintosh computer) any sheet tab, the command "Ungroup Sheets" appears on the shortcut menu. -or-

  • More than one sheet tab is selected.
The default color of selected sheets is white. More than one white tab indicates that more than one sheet is selected.

Grouping Sheets

You can group sheets if you press SHIFT or CTRL (COMMAND on a Macintosh computer) while you click the sheet tabs. Holding SHIFT selects all sheets in the range. Holding CTRL or COMMAND selects individual sheets and places them in a group.

Ungrouping Sheets

To ungroup sheets, use either of the following methods:
  • Click any sheet not included in the group. (The sheet tab of a sheet that is not selected is gray by default.) -or-

  • Right-click or hold down CONTROL and click (on the Macintosh) any sheet tab, and then click Ungroup Sheets.


Microsoft Excel 97

For more information about working with grouped sheets, click the Index tab in Microsoft Excel Help, type the following text
sheets, multiple entries
and then double-click the selected text to go to the "Enter or edit the same data on multiple worksheets" topic.

Microsoft Excel 7.0

For more information about selecting multiple worksheets, click the Index tab in Microsoft Excel Help, type the following text
sheets, selecting
and then double-click the selected text to go to the "Select sheets in a workbook" topic.

Microsoft Excel 5.0

For an "Overview of Selecting Sheets in a Workbook," choose the Search button in Help, and type:
worksheets, selecting
Choose the Show Topics button, select the topic, and choose Go To.


Article ID: 125640 - Last Review: August 15, 2005 - Revision: 1.3
  • Microsoft Excel 97 Standard Edition
  • Microsoft Excel 95 Standard Edition
  • Microsoft Excel 5.0 Standard Edition
kbprb kbprint kbualink97 KB125640
Retired KB Content Disclaimer
This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.

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