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PRJ: How to Print Specific Tasks from a View
Article ID: 141654 - View products that this article applies to.
This article was previously published under Q141654
In Microsoft Project, when you print a view such as a Gantt Chart, it is possible to print only a selected group of tasks and/or a specific timescale.
Selecting Specific TasksIf there is a common attribute for the desired tasks, you can apply a filter to the view to eliminate tasks that do not satisfy the criteria of the filter. In a task view, for example, the Date Range filter displays only tasks that exist between two specified dates; the Task Range filter shows a block of tasks between two specified ID numbers.
If the tasks to be printed have no common criteria, it is possible to "tag" the desired tasks by setting values in each tasks' Marked field to "Yes." A filter then can be constructed that filters only tasks that have "Yes" in their Marked fields.
NOTE: The "Flag" fields can be used in the same manner as the "Marked" field.
To add the "Marked" field to your table in Microsoft Project 2010:
1. Click the column that you want to be to the right of the inserted column (for instance, the Duration column).
2. On the Format tab, click Insert Column.
3. In the Field Name list, click Marked. Click OK.
To add the "Marked" field to your table in Microsoft Project 2007 and earlier versions:
1. On the View tab, click the Filter drop-down list, and then click More Filters.
2. In the More Filters dialog box, click New.
3. In the Name field, type "Marked Tasks" as the name for your new filter. Select the "Show In Menu" option.
4. Under the Field Name column, type "Marked".
5. Under the Test column, type "Equals".
6. Under the Values column, type "Yes".
7. Click Save.
To create a "Marked Tasks" filter in Microsoft Project 2007 and earlier versions:
To print a specific timescaleMany times, filtering is only the first step to get the desired output. Microsoft Project allows further flexibility to define the printout's date range. To use the date range functions in Microsoft Project 2010, follow these steps:
1. On the File tab, click Print.
2. In the Settings section, specify a range of dates for your output by typing the start and finish dates in the Dates and To fields.
NOTE: Microsoft Project uses the project start date and the project finish date as the default date range, even when you have filtered tasks unless the dates are manually specified as in step 2.
To use the date range functions in Microsoft Project 2007 and earlier versions, follow these steps:
NOTES ON OTHER VIEWS
Calendar ViewAfter applying a filter, it may be necessary to use the Layout Now command on the Format menu to maximize the number of visible tasks. You may be limited in the number of visible tasks by the size of the date boxes in the calendar.
PERT ChartIt is not possible to filter a PERT chart view, nor can a specific timescale be printed. The PERT chart always shows all the tasks that exist in the project.
Resource GraphBefore applying a resource filter, it is necessary to specify how filtered resources will appear in the graph.
Sheet Views (Resource Sheet, Task Sheet)Because these views do not have a timescale, they can only be filtered by the appropriate type of filter.
Resource UsageThese are similar to the Gantt views, except that you must create a resource filter for this view instead of a task filter.
For additional information, click the following article number to view the article in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/44582/EN-US/ )PRJ: How to Create an Interactive Filter
Article ID: 141654 - Last Review: September 19, 2011 - Revision: 6.0