How to place text over a graphic in Microsoft Word

Article translations Article translations
Article ID: 141926 - View products that this article applies to.
This article was previously published under Q141926
Expand all | Collapse all

On This Page

SUMMARY

This article describes how to place text over a graphic in a Microsoft Word document.

To understand this process, it is important to first understand "layering." Word documents are composed of six layers:
  • Main text front drawing layer
  • Main text layer
  • Main text back drawing layer
  • Header/footer front drawing layer
  • Header/footer text layer
  • Header/footer back drawing layer

Cross Section of Word Document Layers

                                           ___________________
                                          /                   /|
                                         /   <SURFACE OF     / |
                                        /       PAPER>      /  |
                                       /                   /  /|
                 Front drawing layer  |-------------------|  / |
                     MAIN TEXT LAYER  |===================| / /|
                  Back drawing layer  |-------------------|/ / / 
                                      |                   | / / 
                 Front drawing layer  |-------------------|/ / 
   (Header/footer) BOTTOM TEXT LAYER  |===================| / 
                  Back drawing layer  |-------------------|/ 

				

MORE INFORMATION

Word 98 Macintosh Edition

You can import graphics, such as clip art or other pictures, by clicking Picture on the Insert menu, or by cutting or copying a graphic to the Clipboard and then pasting it to your document. By default, inserted graphics are embedded objects and reside in the drawing layer unless you clear the Float Over Text check box. If the Float Over Text check box is cleared, the inserted graphic goes into the main text layer, and the graphics behave as a single character of text.

To place text over a graphic, use either of the following methods.

Method 1: Insert or Paste a New Graphic

  1. Insert or Paste the graphic into the document.
  2. On the Format menu, click Picture.
  3. On the Wrapping tab, click None under Wrapping Style, and click OK.
  4. Click Draw on the Drawing toolbar, point to Order, and click Send Behind Text.
The graphic is now behind the main text layer.

Method 2: Use a Text Box

Place the text inside a text box positioned in front of the floating graphic. The text box is in the main text front drawing layer, positioned over the floating graphic. To do this, follow these steps:
  1. Insert or paste the graphic into the document
  2. Click the Text Box button on the Drawing toolbar.

    The insertion point appears as a plus sign (+) when moved over the document.
  3. Position the insertion point where you want the text to appear. Click and drag the mouse to draw a box.

    When you release the mouse button, your insertion point is inside the text box.
  4. Type the text you want to appear on the graphic.

    NOTE: The text box may have a solid background and border. To change these settings, follow these steps:
    1. On the Format menu, click Text Box and select the Colors and Lines tab.
    2. Under Fill, select Semitransparent or set the Fill Color to No Fill.
    3. Under Line, set the Color to No Line.

Word 6.x and 7.x

You can import graphics, such as clip art or other pictures, by clicking Picture on the Insert menu, or by cutting or copying a graphic to the Clipboard and then pasting it into your document. By default, inserted graphics are embedded objects and reside in the main text layer. The graphics behave as a single character of text.

Drawing objects created using the Drawing toolbar reside within the drawing layers, not in the main text layers. To place a graphic behind or in front of text, you must insert the graphic inside a text box, which can move among the drawing layers.

Use either of the following methods to place text over a graphic.

Method 1: Place the Text Inside a Text Box

The text box is in the main text front drawing layer, positioned over the embedded graphic. The graphic resides in the main text layer of the document.

To create a text box that "floats over" the graphic, follow these steps:
  1. Insert the graphic:
    • If you are importing a graphic, click Picture on the Insert menu, select the appropriate drive, folder, and file name of the graphic. Click OK.
    • If you are inserting a clip art object, follow these steps:
      1. Click Object on the Insert menu.
      2. In the Object Type list, select Microsoft ClipArt Gallery, and click OK.
      3. Select the clip art to be inserted and click Insert.
  2. If it is not already visible, display the Drawing toolbar. (On the View menu, click Toolbars. In the Toolbars list, select the Drawing check box and click OK.)

    The Drawing toolbar appears at the bottom of the Word window.
  3. Click the Text Box button on the Drawing toolbar.

    The insertion point appears as a plus sign (+) when moved over the document.
  4. Position the insertion point where you want the text to appear. Click and drag the mouse to draw a box.
  5. When you release the mouse button, your insertion point is inside the text box. Type the text you want to appear on the graphic.
  6. The text box, when selected, is a gray outline. There may be a border and shading applied to the text box. To change the border and shading, select the text box (this is evident by black handles appearing within the text box boundary), and click Borders And Shading on the Format menu.
  7. Select the border and shading you want.

    NOTE: If you don't want any border or shading, select None on both tabs.

Method 2: Place the Graphic Inside a Text Box

Put the Graphic Inside a Text Box, and position the text box behind the text. To do this, follow these steps:
  1. Follow steps 1-4 of "Method 1: Place the Text Inside a Text Box" above to create a text box.
  2. When you release the mouse button, your insertion point is inside the text box. Place the graphic or clip art object inside the text box.
    • If you are importing a graphic, click Picture on the Insert menu, select the appropriate drive, folder, and file name of the graphic. Click OK.
    • If you are inserting a clip art object, follow these steps:
      1. Click Object on the Insert menu.
      2. In the Object Type list, select Microsoft ClipArt Gallery, and click OK.
      3. Select the clip art to be inserted and click Insert.
  3. The text box, when selected, is a gray outline. There may be a border and shading applied to the text box. To change the border and shading, select the text box (this is evident by black handles appearing within the text box boundary), and click Borders And Shading on the Format menu.
  4. Select the border and shading that you want.

    NOTE: If you don't want any border or shading, select None on both tabs.
  5. While the text box is selected, click the Send Behind Text button on the Drawing toolbar. This places the graphic contained within the text box behind the text. That is, the text box is in the main text back drawing layer.

Word X for Macintosh and Word 2004 for Macintosh

To put text over a graphic, follow these steps:
  1. Open Word X or Word 2004.
  2. Select Labels on the Tools menu, and then click Options.
  3. Select 5361 - Identification Card and then click OK. This action will create a sheet of labels in a new document.
  4. Put the insertion point into one of the labels. Then, select Picture>From File on the Insert menu.
  5. Locate the desired picture, and then click Insert.
  6. Control-click on the picture, and then click Format Picture.
  7. Adjust the Transparency slider for fill and line on the Colors and Lines tab.
  8. Click Behind Text on the Layout tab.
  9. Click OK.

REFERENCES

For more information, click the following article numbers to view the articles in the Microsoft Knowledge Base:
106016 Drawing object sent to back Is printed over header/footer text
110018 Moving pictures into the drawing layer

Properties

Article ID: 141926 - Last Review: February 11, 2006 - Revision: 2.0
APPLIES TO
  • Microsoft Word 95 Standard Edition
  • Microsoft Word 95a
  • Microsoft Word 6.0 Standard Edition
  • Microsoft Word 6.0a
  • Microsoft Word 6.0c
  • Microsoft Word 6.0 Standard Edition
  • Microsoft Word 98 for Macintosh
Keywords: 
kbgraphic kbhowto kbualink97 KB141926
Retired KB Content Disclaimer
This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.

Give Feedback

 

Contact us for more help

Contact us for more help
Connect with Answer Desk for expert help.
Get more support from smallbusiness.support.microsoft.com