This article describes how to customize and create toolbars and toolbar
buttons. In Word, you can add, delete, move, or group toolbar buttons to
suit your needs. Word has built-in buttons for menu items, such those on
the File, Edit, View, Insert, Format, Tools, Table, Window, and Help menus.
Word also has built-in buttons for Drawing, Borders, and Mail Merge.
You may want to create custom buttons for other commands that do not have
built-in buttons; in addition, you can create custom buttons for macros,
fonts, AutoText entries, and styles.
In the Categories list, select the category from which you want to add a
Word displays the available built-in buttons for the selected category
to the right of the list box.
For the commands, macros, fonts, AutoText entries, and styles
categories, instead of buttons, Word lists the available commands or
items in the box to the right of the Categories list in the Commands,
Macros, Fonts, AutoText, or Styles box, respectively. Note that the name
of this box changes depending on which item is selected in the
Click the button you want and drag it to the the location on the
toolbar you want.
Note that if you are selecting an item from a Commands, Macros, Fonts,
AutoText, or Styles category, when you select the item, a "ghost" button
appears when you hold down the mouse button. Drag this button to where
you want the button to go. The Custom Button dialog box is displayed;
you can use this dialog box to choose the custom face of the button.
To see a short description of any built-in button's function, click the
button. Word displays the description in the Description box at the
bottom of the dialog box.
How to Change the Image of an Existing Button
Display the toolbar on which the button appears. Click Customize on
the Tools menu, and select the Toolbars tab.
On the toolbar, use the right mouse button (Windows) or hold down CTRL
(Macintosh) and click the button you want to change.
On the shortcut menu that appears, click Choose Button Image.
If you want to alter the current button face, click Edit in the Custom
Button dialog box.
How to Copy or Move a Toolbar Button
On the Tools menu, click Customize.
Select the Toolbars tab.
Use the appropriate procedure from the following table.
To do this Use this procedure
Move a button Drag the button to the new location on the
same toolbar or to another displayed toolbar.
Copy a button While holding down CTRL, drag the button to
(Windows) the new location on the same toolbar or to
another displayed toolbar.
Copy a button While holding down the OPTION key, drag the
(Macintosh) button to the new location on the same toolbar
or to another displayed toolbar.
How to Create a New Toolbar
On the View menu, click Toolbars.
Select the New button.
In the Toolbar Name box, type a name for the new toolbar.
In the "Make Toolbar Available To" box, click the template where you
want to store the toolbar.
Click the OK button.
The Customize dialog box appears.
In the Categories box, click the category that contains the command or
other item you want to add to the new toolbar.
Under Buttons, drag the button or other item to the new toolbar.
How to Delete a Custom Toolbar
On the View menu, click Toolbars.
In the Toolbars box, click to select the name of the custom toolbar you
want to delete.
NOTE: You cannot delete a built-in toolbar. When you select a built-in
toolbar in the Toolbars box, the Delete button changes to Reset.
Using the Reset button returns the built-in toolbars to their
original default appearance.
Moving a Toolbar
To move a toolbar from its "docked" position at the top of the Word window,
click a space between buttons and drag the toolbar to a new location. To
move a "floating" toolbar, click an empty space between buttons or click
the title bar, and then drag it to the new location.
Use the Organizer to Manage Toolbars
When you create a custom toolbar or edit existing toolbars, the changes
are stored in either the Normal template or the template attached to the
To select where to store the changes, select the desired template in the
Save Changes list in the Customize dialog box (on the Tools menu, click
Customize). Note that this box displays templates other than the Normal
template only if another template is attached to the active document. To do
this, click Templates on the File menu. In the Templates dialog box, you
can attach additional templates.
Clicking the Organizer button lets you manage the items stored in
templates, such as styles, AutoText entries, toolbars, and macros. You can
use the Organizer to do the following:
Copy items to a template from other templates and documents.
Rename and delete items contained within templates.
Make macros, AutoText entries, and customized command settings stored in
a template available to any document, regardless of the template
attached to the document.
For information about how to do this in Word 97 for Windows or Word 98
Macintosh Edition, please see the following article here in the Microsoft