The Date, Phone Number, and Currency fields are merged incorrectly when you use an Access or Excel data source in Word 97 or in Word 2000
This article was previously published under Q142340 On This PageSYMPTOMS
When you perform a mail merge using ODBC with a Microsoft Access or
Microsoft Excel data source, the merge results for Date, Phone Number, and
Currency fields are incorrect. For example, the Date field appears in the
following format:
1995-10-22 00:00:00
The Currency field appears in the following format:
12.00
The Phone Number field from Microsoft Access appears in the following
format:
-7081234567.00
CAUSE
The data appears in its native, stored format in Microsoft Access or
Microsoft Excel. When you use DDE to convert the Microsoft Access or
Microsoft Excel data instead of ODBC, the data is "masked" to display
the correct format.
RESOLUTIONMethod 1: Use DDE to connect to the Microsoft Access or Excel databaseTo do this, select the Select Method (Confirm Conversion) check box in the Open Data Source dialog box, locate and select your Access/Excel database, and then click Open. In the Confirm Data Source dialog box, select Microsoft Access or Microsoft Excel Database via DDE (*.mdb) and click OK.NOTE: If DDE is not available, please see the following article in the Microsoft Knowledge Base: 137076 (http://support.microsoft.com/kb/137076/EN-US/) WD: Can't Use Microsoft Access Files (.mdb or DDE) with Word
Method 2: Use MyDateFieldToLongIn the Access database, type the following statement for the date columnMyDateFieldToLong: Format([MyDateField],"Long Date")
where MyDateFieldToLong is the actual name of the field being used to label the date column.
Method 3: Use ODBC and add a picture switch to the Date/Currency fieldsInclude a numeric picture switch (\#) in the Currency field, so that the Currency field looks like this:
{mergefield number \# $####,0.0}
NOTE: The {mergefield number \# $####,0.0} string works for SQL Server 6
as well.
Include a numeric picture switch (\#) in the Phone Number field, so that the Phone Number field looks like this:
(mergefield phone \# ###'-'###'-'####}
NOTE: The hyphen inside the mergefield is in quotation marks. Also, the
quotation marks are single quotation marks.
For more information, please see the following article in the Microsoft
Knowledge Base:
121938 (http://support.microsoft.com/kb/121938/EN-US/) WD: Hyphens Don't Display Correctly with Numeric Picture Switch
Include a date-time picture switch (\@) in the Date field, so that the Date
field looks like this:
{mergefield date \@ "MMMM d, yyyy"}
NOTE: The picture switch is case-sensitive; also, you must use quotation
marks around the picture string.
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