How to Copy the Text Within a Text Box to a Cell

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Article ID: 152379 - View products that this article applies to.
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This article contains a sample Microsoft Visual Basic for Applications macro (Sub procedure) that copies the text within a text box and pastes it into a spreadsheet.

After following the steps outlined in this article, you should see the text appear in the various cells in column A, starting with cell A1. Each separate cell will contain the text of one text box.

NOTE: In Microsoft Excel 7.0 and earlier, if a text box contains more than 255 characters, numeric data will appear in scientific notation. If the data in the text box is alphanumeric, the cell will only hold the first 255 characters of data. Microsoft Excel 97 and Microsoft Excel 98 can hold a maximum of 32,000 characters per cell.


Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. To create a text box in Microsoft Excel, follow these steps:
  1. In a new worksheet, point to Toolbars on the View menu, and then click Drawing. Click OK.
  2. On the Drawing toolbar, click the Text Box button.
  3. Position the insertion point on the spreadsheet where you want the text box to appear, and while holding down the left mouse button, drag the pointer to the right to draw the text box.
  4. Click in the text box, and type some text.
  5. Repeat steps 1-4 several times to create multiple text boxes.

Sample Visual Basic Procedure

Before working with the sample code, perform the following steps:
  1. Open a new workbook.
  2. In Microsoft Excel 97 or Microsoft Excel 98, point to Macro on the Tools menu, and then click Visual Basic Editor. In the Visual Basic Editor, click Module on the Insert menu.


    In Microsoft Excel 5.0 and 7.0, point to Macro on the Insert menu, and then click Module.
  3. Type the sample macro code into the module sheet:
          Sub Main()
              ' Assign the counter an initial row value.
              x = 1
              ' Loop through each text box in the activesheet.
              For Each tbox in ActiveSheet.TextBoxes
                  ' Select the next row down and place the text there.
                  Range("a" & x).Value = tbox.Text
                  ' Increment the counter
                  x = x + 1
              Next tbox
    End Sub


Article ID: 152379 - Last Review: October 10, 2006 - Revision: 2.3
  • Microsoft Excel 97 Standard Edition
  • Microsoft Excel 95 Standard Edition
  • Microsoft Excel 5.0 Standard Edition
  • Microsoft Excel 98 for Macintosh
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Retired KB Content Disclaimer
This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.

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