WD97: Outline Numbering Is Not Reapplied

When you apply Outline Numbering to a document, remove the numbering format from all the paragraphs, and then reapply the format, Word reapplies Outline Numbering only to the paragraph that contains the insertion point.

This problem occurs when you customize the Outline Numbering format to link to specific styles in the document. When you do this, Outline Numbering, a document-specific attribute, is set only once in the document. (The attribute is not cleared when you reset the Outline Numbering to None.)

To reset paragraph formatting and reapply outline numbering, follow these steps in the order in which they are presented.

Reset Paragraph Formatting

1. Select the paragraphs from which you removed the Outline Numbering format.
2. Press CTRL+Q.
   
   NOTE: If List Styles are used, this step resets the paragraph formatting for the selected paragraphs to the default formatting and reapplies the Numbering format.

Select the Paragraphs and Reapply Outline Numbering

1. Select the paragraphs from which you removed the Outline Numbering format.
2. On the Format menu, click Bullets and Numbering.
3. Click the Outline Numbered tab, select an Outline Numbering format, and then click OK.

Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.

In Microsoft Word 97, Outline Numbering replaces Heading Numbering. Outline Numbering is a document-specific attribute that cannot be reset.

How to Link a Numbering Level to a Style

1. On the Format menu, click Bullets and Numbering.
2. Click the Outline Numbered tab.
3. Select a numbering style, and then click Customize.
4. In the Level box, select a level. In the Link level to style list, select the style you want to link to the level.
5. Repeat step 4 for each level that you link to a style.
6. Click OK.

If you did not previously apply Outline Numbering to the document, numbering is applied to the document based on the styles you specify.

If you previously applied Outline Numbering, only the paragraph that contains the insertion point is renumbered.