WD97: Background Color Won't Print

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Article ID: 157757 - View products that this article applies to.
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The color background does not print or appear in page layout view or in print preview. It appears correctly in online layout view.


If you want to print a color background with a document, use the drawing tools. Use the following steps:

  1. Open the document in Word.
  2. On the View menu, click Header and Footer.
  3. On the View menu, click Zoom. Select Whole Page, and then click OK.
  4. On the View menu, select Toolbars, and then click Drawing.
  5. On the Drawing toolbar, click the Rectangle button (the seventh button on the drawing toolbar). Using the mouse, draw a box the entire size of the page.
  6. On the Format menu, click AutoShape. On the Colors and Lines tab, choose a Fill Color, and then choose a Line Color of No Line. On the Wrapping tab, select None for the Wrapping Style. Click OK.
  7. Right-click the document page. In the shortcut menu, select Order, and then click Send Behind Text.
  8. If you want to add headers and footers to the document, do it now. Otherwise, click the Close button on the Header and Footer toolbar.
You should now have a color background that appears in page layout and print preview only, and the color background prints.

NOTE: The area around the edge of the page may not have the color background. This is because most printers cannot print right to the edge of the page.


Microsoft Word 97 for Windows provides a new feature: online layout view. This view optimizes the layout to make reading online easier. Text appears larger and wraps to fit the window, rather than the way it will print. To switch to online layout view, click Online Layout on the View menu.

To make your document more visually appealing to read online, you can add background colors and textures to it. You can see these backgrounds only in online layout view, and you can't print them.

To add a background color for online reading: on the Format menu, select Background. Click the color you want.


Article ID: 157757 - Last Review: January 19, 2007 - Revision: 1.1
  • Microsoft Word 97 Standard Edition
kbprb kbualink97 KB157757
Retired KB Content Disclaimer
This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.

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