Direct booking of a resource without a delegate account

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View products that this article applies to.

This article was previously published under Q166899

SUMMARY

Microsoft Outlook 97 can automatically schedule the use of resources (conference rooms, vehicles, or AV equipment) through a computer acting as delegate for the resource. This provides automatic sending of confirmations and allows booking via e-mail as opposed to requiring a direct network connection. Multiple conference rooms can share the same delegate. However, you may want to directly book a resource without assigning a delegate.

Within the limitations below, you can open the calendar of a resource account and directly post a meeting without using a delegate account:

You must use Microsoft Exchange Server as your mail service.
The resource calendar must be stored in the Exchange Server mailbox.
The resource calendar must have access permissions assigned.

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MORE INFORMATION

To Define a Resource Account

Create a new e-mail account for the resource using the Microsoft Exchange Server Administrator account.
Start Outlook using the new resource account to create the default folders in the mailbox on the server.
Right-click the Calendar folder, and click Properties.
On the Permissions tab, give the Default user "Author" permissions and click OK.
Exit Outlook.

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To Direct-book an Appointment to the Resource

Open Outlook with a user profile.
On the File menu, point to "Open Special Folder" and click Exchange Server Folder.
Type the e-mail name of the resource account, and on the Folder list, click Calendar and then click OK.
Enter an appointment on the resource calendar.
Close the resource calendar.

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REFERENCES

For related information, please see the following articles in the Microsoft Knowledge Base:

159694 (http://support.microsoft.com/kb/159694/EN-US/ ) OL97: Adding a Shortcut Icon to Access Another User's Calendar

169872 (http://support.microsoft.com/kb/169872/EN-US/ ) OL97: How to Create a Resource Account in Outlook

160302 (http://support.microsoft.com/kb/160302/EN-US/ ) OL97: How to Open Someone Else's Calendar or Other Folder

For more information about Outlook's automatic meeting scheduling features, type "Schedule a Meeting" in the Office Assistant, click Search, and then click to view "Schedule an appointment, meeting, or event."

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APPLIES TO

Microsoft Outlook 97 Standard Edition

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kbhowto kbusage KB166899

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Retired KB Content Disclaimer

This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.

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