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How to create business cards in Microsoft Word

Article ID: 170130 - View products that this article applies to.

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SUMMARY

This article describes how to create and print business cards in Microsoft Word.

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MORE INFORMATION

Creating a Single Business Card or a Single Sheet of Business Cards

In Word 2003 or earlier versions, on the Tools menu, click Envelopes And Labels.

In Word 2007 or later choose Labels from the Mailings tab.
On the Labels tab, click Options.
In the Labels Product list, click Avery Standard.
In the Product Number list, click the type of Avery label you are using, such as 5371, 5372, 5376, or 5377 and click OK.
In the Address area, enter the address information for the business card.

NOTE: To modify the formatting of the address, select the address, click the right mouse button (Windows) or hold down CONTROL and click the mouse (Macintosh), and then click Font or click Paragraph on the shortcut menu. Make the appropriate changes in the Font or Paragraph dialog boxes, and then click OK.
Print your business card, using the appropriate method below:
1. Printing a Single Business Card
  
  To print a single business card at a specific location on the sheet of labels, follow these steps in the Envelopes and Labels dialog box:
  1. Under Print, click Single Label.
  2. Type the row and column for the print location of the card on the sheet of labels.
  3. Click Print. (On the Macintosh, click Print again).
2. Printing an Entire Sheet of Business Cards To print an entire sheet of the same business card, follow these steps in the Envelopes and Labels dialog box:
  1. Under Print, click "Full page of the same label."
  2. Click Print. (On the Macintosh, click Print again.)

To manually edit each card on the sheet, click New Document. Word creates a new document containing a sheet of business cards that you can edit before printing. You may also want to save the document as a template.

Using Mail Merge and a Data File to Create and Print Many Business Cards

In Word 2007 or newer choose Start Mail Merge from the Mailings tab and select Labels Select your label type from Label vendors. In Word 2003 or earlier versions, follow these steps:

On the Tools menu, click Mail Merge.
Under Main Document, click Create, and then click Mailing Labels.
Click New Main Document to create a new document for the business cards.
Under Data Source, click Get Data to attach a data file or to create a new data file.
After you have attached the data file, click Set Up Main Document to choose the type of label for business cards that you want to create.
In the Labels Product list, click Avery Standard.
In the Product Number list, click the type of Avery label you are using, such as 5371, 5372, 5376, or 5377 and click OK twice.
On the Create Labels dialog box, click Insert Merge Field to enter your mail merge field codes into the Sample Label box.

NOTE: To modify the formatting of the address, select the address, click the right mouse button (Windows) or hold down CONTROL and click the mouse (Macintosh), and then click Font or click Paragraph on the shortcut menu. Make the appropriate changes in the Font or Paragraph dialog boxes, and then click OK.

You can now perform a mail merge to generate the business cards using the information contained in the attached data file.

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REFERENCES

For more information about using mail merge, please see the following articles in the Microsoft Knowledge Base:

(http://support.microsoft.com/kb// )

826838

(http://support.microsoft.com/kb/826838/ )

Frequently asked questions about the mail merge feature in Word 2003 and in Word 2007

141922

(http://support.microsoft.com/kb/141922/EN-US/ )

WD: How To Start A Mail Merge

141992

(http://support.microsoft.com/kb/141992/EN-US/ )

WD: How to Create Mailing Labels Using the Mail Merge Feature

Or, in Word 97 for Windows and Word 98 Macintosh Edition, click the Office Assistant, type "mail merge" (without the quotation marks), click Search, and then click one of the topics.

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Microsoft Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:

120802

(http://support.microsoft.com/kb/120802/EN-US/ )

Office: How to Add/Remove a Single Office Program or Component

For more information about adding a graphic to a label, please see the following article in the Microsoft Knowledge Base:

123312

(http://support.microsoft.com/kb/123312/EN-US/ )

WD: How to Add a Graphic or Logo to Every Label on a Page

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Note This is a "FAST PUBLISH" article created directly from within the Microsoft support organization. The information contained herein is provided as-is in response to emerging issues. As a result of the speed in making it available, the materials may include typographical errors and may be revised at any time without notice. See Terms of Use

(http://go.microsoft.com/fwlink/?LinkId=151500)

for other considerations.

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Properties

Article ID: 170130 - Last Review: August 19, 2010 - Revision: 3.0

APPLIES TO

Microsoft Word 6.0 for Macintosh
Microsoft Word 6.01 for Macintosh
Microsoft Word 6.0 Standard Edition
Microsoft Word 95a
Microsoft Word 97 Standard Edition
Microsoft Word 98 for Macintosh
Microsoft Office Word 2003
Microsoft Office Word 2007
Microsoft Word 2010

kbhowto kbmerge KB170130

Retired KB Content Disclaimer

This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.

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