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This article provides detailed instruction on creating a simple mail merge using data stored in a WordPerfect Secondary file. By following these instructions, you will convert the WordPerfect Secondary file to a Word data document, create a form letter (main document), select the Word data document, and merge the information from the two documents into a third document.
NOTE: Microsoft Word 98 Macintosh Edition is shipped with only one converter for WordPefect documents. The converter shipped is for WordPefect 5.x for MS-DOS and Windows. If the data was stored using another version of WordPefect, it will be necessary to convert this data to a format that Microsoft Word 98 Macintosh Edition can access.
The easiest method is to create a new WordPerfect 5.1 Secondary document in a data document format that Word can use directly in a mail merge.
CONVERTING WORD PERFECT 6.X SECONDARY TO 5.1 SECONDARYTo convert the WordPerfect 6.x data file to a Word Perfect 5.1 Secondary file, follow these steps:
CONVERTING A WORDPERFECT 5.1 SECONDARY FILE TO A WORD DATA DOCUMENTOpen the WordPerfect 5.1 Secondary document in Word and save the file as a Word document. To do this, follow these steps:
CREATING THE MAIN DOCUMENTTo create the main document, follow these steps:
Selecting the Data SourceTo select the data source, follow these steps:
EDITING THE MAIN DOCUMENTThe insertion point should be back in Document1 (that is, Document1 should be the active document) and the Mail Merge toolbar should be visible.
To edit the main document (Document1 in this case), follow these steps:
MERGING THE MAIN DOCUMENT AND THE DATA DOCUMENTWhile in the main document, click the Merge To New Document button on the Mail Merge toolbar. This creates a new document containing the results of the merge. This new document can be printed, saved, or deleted without affecting either the main document or the data document.
Installing the WordPerfect ConverterTo install the WordPerfect converter, follow these steps:
For information about how to do this in other versions of Word, please see the following articles in the Microsoft Knowledge Base:
141922For more information about mail merge and data document types, click the Office Assistant, type mail merge data in the query area of the Office Assistant and click Search.
(http://support.microsoft.com/kb/141922/EN-US/ )WD: How to Start a Mail Merge
(http://support.microsoft.com/kb/140344/EN-US/ )WD: How to Convert Data in One Column to a Table for Merging
NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Word Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/179216/EN-US/ )OFF98: How to Use the Microsoft Office Installer Program
Article ID: 178913 - Last Review: October 7, 2013 - Revision: 1.2
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