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NOTE: These procedures only apply if you have installed Outlook with the Corporate Workgroup/Other option. This option allows you to use Messaging Application Programming Interface (MAPI) services. To determine your installation type, on the Help Menu click About Microsoft Outlook. In About Microsoft Outlook you should see "Corporate" if you have the Corporate Workgroup installation.
Microsoft Outlook 98 does not provide for automatically synchronizing a Personal Folder file (.pst) between two different computers. This article suggests three workarounds.
There are three workarounds to synchronize a Personal Folder file (.pst) between two different computers.
Use an Off-line Store (.ost) FileIf you are running Microsoft Exchange Server as your mail service, the best way to synchronize data between two computers is to use an Off-line Store (.ost) file. This allows for automatic synchronization between the data stored on the server and each computer using the server store.
For more information on using an off-line store, please see the following article in the Microsoft Knowledge Base:
Title : OL98: What Are Offline Folders and How Do You Use Them?
Copy the Personal Folder (.pst) FileYou can use a Personal Folder (.pst) file and copy it from one computer to another. An issue with this technique is that a .pst file can become very large and may be too large to copy to a disk. In this event, you can use Windows Backup or another backup utility with the ability to write a file over multiple disks.
NOTE: When you can use the Briefcase utility included with Windows 95 to to synchronize the two computers, the .pst file is less than 1.44 megabytes (MB) in size. The Briefcase utility included with Windows 98 does not have this size limitation.
For more information on the Briefcase utility, please see the following articles in the Microsoft Knowledge Base:
TITLE : How to Install and Use Briefcase
TITLE : Briefcase Cannot Contain More Than 1.44 MB
Copy Only the Calendar, Contacts and Task FoldersA large .pst file is usually the result of e-mail stored in the Inbox, Deleted Items, and other mail store folders. You can share only your Calendar, Contacts, and Tasks, without sharing your mail folders by using the following procedure:
NOTE: Perform these steps on both computers intended to share the .pst information.
Define a Second .pst File
Copy Your Calendar, Contact, and Task Items to the New Folders
IMPORTANT: Verify these new folders contain all the items in the old folders before you continue.
Remove the Contents of Your Old Calendar, Contacts, and Tasks Folders
For information on Exporting .pst files, please see the following article in the Microsoft Knowledge Base:
TITLE : OL98: Working With Personal Folders
Article ID: 179735 - Last Review: October 7, 2013 - Revision: 1.1