WD98: How to Print a Page Number Sideways

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If a page of your document is formatted with landscape orientation, the header and footer of the page will also be formatted with landscape orientation.

This article describes how to use rotated text in a text box or table to add a page number in portrait orientation to the header or footer layer of a landscape-oriented page.


To create a portrait-oriented page number on a landscape-oriented page, use the following steps:
  1. Open your document, and set up the different sections to accommodate the landscape page (or section). With the insertion point in the landscape section, activate the Header/Footer dialog box, and click Same As Previous to make the header and footer for this page separate from the previous one. Repeat this procedure for the section following the landscape formatted section.

    For more information about the "Same as previous" feature, click the Office Assistant, type "How do I create different headers and footers?", click Search, click to view "Create headers and footers," and then click to view the "Create a different header or footer for part of a document" topic.

    For more information about creating a landscape page, click the Office Assistant, type "How do I create a landscape page?", and click Search. Click the "Troubleshoot margins and page orientation" topic, and then click "Can I have portrait and landscape pages in the same document?"

    NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Word Help is not installed on your computer, re-install the program.
  2. Position the insertion point in the landscape-oriented section, and click Header and Footer on the View menu.
  3. Use either of the following methods to create the header or footer:

    Text Box Method
       a. On the File menu, click Page Setup.
       b. Click the Margins tab, and increase the right margin to a value that
          will give you room for the page number (text). For example, change
          the right margin from the default 1 inch to 1.5 inches. Change the
          other margins as needed. Then click OK.
       c. On the Insert menu, click Text Box.
       d. Using your mouse, draw a text box in the right margin area of the
          landscape page. Once the text box is drawn, it will remain selected.
       e. On the Format menu, click Text Box. On the Color and Lines tab, under
          Line, change Color to No Line, and then click OK.
       f. Click in the text box. On the Text Box toolbar, click the Change Text
          Direction button to change the text to the desired direction
       g. Type the desired header or footer text into the text box. To add the
          page number, type the word "Page," press the SPACEBAR, and on the
          Header And Footer toolbar, click the Page Number button.
       h. Make any other desired formatting changes. On the Header and Footer
          toolbar, click Close.
    Table Method
       a. On the File menu, click Page Setup.
       b. Click the Margins tab, change the Top Margin to a negative value. For
          example, if your top margin is 1.25 inches, change the Top Margin
          value to -1.25 inches (Note the minus sign).
       c. On the Table menu, click Draw Table.
          You will now have a Tables and Borders toolbar.
          Using your mouse, draw a table on the right side of the header that
          extends down the page. You will draw one large table cell that is in
          the expanded margin area. Then, draw any additional cells by drawing
          lines to divide the large cell into smaller cells.
       d. Click in a table cell. On the Table menu, click Select Table.
       e. On the Format menu, click Borders and Shading. On the Borders tab,
          under Settings, click None, and then click OK.
       f. Click the cell where you want your page number to appear. Type the
          word "Page" and then press the SPACEBAR once. On the Header and
          Footer toolbar, click the "Insert Page Number" button.
       g. To rotate the text, on the Tables And Borders toolbar, click the
          "Change Text Direction" button until the text is in the desired
          direction. Then, on the Formatting toolbar, click the "Align Bottom"
          NOTE: A table is affected by the bottom margin of a page. It is
          possible for text to be cut off (cropped) if the table is drawn in
          the bottom margin area. To correct this problem, either resize your
          table so it does not flow into the bottom margin, or change the
          bottom margin of the page.
          For more information about tables, click the Office Assistant in
          Word, type "How do I use a table?" and click Search. Click the "About
          working with tables" topic.
       h. Make any other formatting changes as desired to the text box or
          table. On the Header and Footer toolbar, click Close.
For additional information about how to do this in Word for Windows, please click the article number(s) below to view the article(s) in the Microsoft Knowledge Base:
162235 WD97: How to Add a Portrait Page Number to a Landscape Page


Article ID: 180097 - Last Review: October 7, 2013 - Revision: 1.0
  • Microsoft Word 98 for Macintosh
kbnosurvey kbarchive kbhowto kblayout KB180097

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