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NOTE: These procedures only apply if you have installed Outlook with the Corporate Workgroup/Other option. This option allows you to use Messaging Application Programming Interface (MAPI) services. To determine your installation type, on the Help Menu click About Microsoft Outlook. In About Microsoft Outlook you should see "Corporate" if you have the Corporate Workgroup installation.
Microsoft Outlook can automatically schedule the use of resources (conference rooms, vehicles, or AV equipment) if the resource or delegate of the resource is actively logged on to the Microsoft Exchange Server. This provides automatic sending of confirmations and allows booking via e-mail as opposed to requiring a direct network connection.
Multiple conference rooms can share the same delegate. However, you may want to directly book a resource without assigning a delegate.
Within the limitations below, you can open the calendar of a resource account and directly post a meeting:
To Define a Resource Account
Enable Automatic Booking of Resource RequestsTo enable automatic booking of resource requests, follow these steps:
To Direct-book an Appointment to the Resource
For more information, please see the following articles in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/179357/EN-US/ )OL98: Adding a Shortcut Icon to Access Another User's Calendar
(http://support.microsoft.com/kb/181988/EN-US/ )OL98: (CW) How to Create a Resource Account in Outlook
(http://support.microsoft.com/kb/182642/EN-US/ )OL98: How to Open Someone Else's Calendar or Other Folder
For more information about the automatic meeting scheduling features in Outlook, type "Schedule a Meeting" in the Office Assistant, click Search, and then click to view "Schedule an appointment, meeting, or event."