WD98: Outline Numbering Is Not Reapplied

When you apply Outline Numbering to a document, remove the numbering format from all the paragraphs, and then reapply the format, Word may reapply Outline Numbering only to the paragraph that contains the insertion point.

This problem occurs when you customize the Outline Numbering format to link to specific styles in the document. When you do this, Outline Numbering, a document-specific attribute, is set only once in the document. (The attribute is not cleared when you reset the Outline Numbering to None.)

To work around this behavior, use one of the following methods.

Method 1: Reset Paragraph Formatting

1. Select the paragraphs from which you removed the Outline Numbering format.
2. Press COMMAND+OPTION+Q.

NOTE: This method resets the paragraph formatting for the selected paragraph to the default formatting and reapplies the Outline Numbering format.

Method 2: Select the Paragraphs and Reapply Outline Numbering

1. Select the paragraphs from which you removed the Outline Numbering format.
2. On the Format menu, click Bullets And Numbering.
3. Click the Outline Numbered tab, select an Outline Numbering format, and click OK.

Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.

In Microsoft Word 98 Macintosh Edition, Outline Numbering replaces Heading Numbering. Outline Numbering is a document-specific attribute that cannot be reset.

How to Link a Numbering Level to a Style

1. On the Format menu, click Bullets And Numbering.
2. Click the Outline Numbered tab.
3. Select a numbering style and click Customize.
4. In the Level box, select a level. In the "Link level to style" list, select the style you want to link to the level. NOTE: To see the "Link level to style" box, click the More button.
5. Repeat step 4 for each level that you link to a style.
6. Click OK.

If you did not previously apply Outline Numbering to the document, numbering is applied to the document based on the styles you specify.

If you previously applied Outline Numbering, only the paragraph that contains the insertion point is renumbered.

For more information about outline numbering, click the Office Assistant, type "outline numbering," click Search, and then click to view "Outline a document."

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Microsoft Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base: