WD98: How to Create a Watermark in Word

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Article ID: 180977 - View products that this article applies to.
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SUMMARY

This article describes various methods you can use to create a watermark in Microsoft Word. A watermark, as defined in this article, is any text or graphic that is printed to overlap existing text in a document, either in the background or foreground. For example, a logo printed lightly behind a letter or the word "Confidential" printed lightly on a contract might be considered a watermark. Some of the most commonly used text type watermarks are:

  • Confidential
  • Paid
  • Draft

MORE INFORMATION

The three methods listed in this article will show how you can create a watermark in Word using the following features:

  • Drawing features
  • A text box
  • WordArt
With each of these methods, to print a watermark on every page of a document, you will want to insert it into a header or footer. To print a watermark on just one page of a document, place your insertion point in the body of the document where you want it printed and then use one of the methods below.

To view a watermark as it will appear on the printed page, click Page Layout on the View menu or click Print Preview on the File menu.

To format graphic properties or attributes as used throughout this document, see the "How to Format a Graphic's Properties" section of this article.

If the watermark interferes with the legibility of the text on the page, you can lighten the object you used to create the watermark. See the "How to Lighten the Watermark Color" section of this article.

Use the following information to determine which method below would be the best one that you can use for your watermark needs:

  • Use "Method 1: Use the Drawing Features" if you are inserting a graphic or picture.
  • Use "Method 2: Use a Text Box" if you want to use text as your watermark with none or limited rotational ability.
  • Use "Method 3: Use WordArt" if you want to use text as your watermark and you want to be able to rotate that text at any angle of rotation. This is the only method that allows you full rotation of text.

Method 1: Use the Drawing Features

This method is an example of placing the watermark in the Header And Footer area so that it prints on all pages. To do this, follow these steps (to print a watermark only on the current page, start with step 3):

  1. On the View menu, click Header And Footer.
  2. Click the Show/Hide Document Text button on the Header And Footer toolbar.

    The text and graphics will now be hidden from view.
  3. On the Insert menu, point to Picture, click Clip Art or From File, make sure the Float Over Text setting is selected, select your graphic, and then click Insert.
  4. Click once to select the object, on the Format menu, click Picture or Object, and then click the Picture tab.
  5. Under Image Control, Color, select Watermark.
  6. If you want, change the Brightness And Contrast settings.
  7. Click the Wrapping tab and under Wrapping Style, click None, and then click OK.
  8. Position and size the watermark by dragging it to the desired location on the document.
  9. If the graphic was placed into the Header or Footer, click Close on the Header And Footer toolbar. If the graphic was placed on a page of your document, to move the graphic and its contents behind the text in the document, follow these steps:

    1. Click once to select the graphic.
    2. Point to the graphic, press CONTROL and click with the mouse, and on the menu that appears, point to Order, and then select Send Behind Text.
    NOTE: Once the object has been sent behind the text, to select that object at a future time, click the Select Objects button on the Drawing toolbar and then click in the area of the object.

Method 2: Use a Text Box

To use a text box to create a watermark, follow these steps:

  1. Position the insertion point on the page where you want the watermark to be placed. If you want the watermark to appear on every page in the document or that section, position the insertion point in the header by clicking Header And Footer on the View menu.
  2. On the Insert menu, click Text Box.
  3. Drag the mouse pointer to specify the size of the text box needed for the text or graphic you'll be using.
  4. Type the watermark text.
  5. To rotate the text, select the text inside of the Text Box, click Text Direction on the Format menu, and then select the option you want.

    This rotation method is limited to 3 rotational positions. To have complete rotation flexibility, you will need to use WordArt. For details of how to do this, see the "How to Create Rotated Watermark Text" section of this article.
  6. To enlarge the font size and lighten the font color, follow these steps:
    1. Select the text inside the Text Box.
    2. On the Format menu, click Font.
    3. Under size, change it to the appropriate size.
    4. Under Color, select Grey--25%.
    5. Click OK.
  7. To move the text box, select the border and drag it to its new location. To resize the text box, select the border, and then drag one of the sizing handles. You can also move or resize the text box with specific measurements by choosing Drawing Object from the Format menu.
  8. If the Text Box was placed into the Header or Footer, click Close on the Header and Footer toolbar. If the Text Box was placed on a page of your document, to move the text box and its contents behind the text in the document, follow these steps:

    1. Click to select the Text Box.
    2. Point to the text box border, press CONTROL, and click the mouse. On the menu that appears, point to Order, and then select Send Behind Text.
    NOTE: Once the object has been sent behind the text, to select that object at a future time, click the Select Objects button on the Drawing toolbar and then click in the area of the object.

Method 3: Use WordArt

To create a watermark using WordArt, follow these steps:

  1. If the Drawing toolbar is not on, turn it on by pointing to Toolbars on the View menu, and then select Drawing.

    The toolbar should appear at the bottom of your document.
  2. On the Drawing Toolbar, click Insert WordArt.
  3. Select a WordArt Style and then click OK.
  4. In the "Enter Your Text Here" dialog box, type the watermark text, and then click OK.
  5. Position and size the WordArt object by sizing and dragging it to the desired location.
  6. If the WordArt object was placed into the Header or Footer, click Close on the Header and Footer toolbar. If the WordArt object was placed on a page of your document, to move the WordArt object behind the text in the document, do the following:

    1. Click to select the WordArt object.
    2. Point to the WordArt object, press CONTROL and click with the mouse, and on the menu that appears, point to Order, and then select Send Behind Text.
    NOTE: Once the object has been sent behind the text, to select that object at a future time, click the Select Objects button on the Drawing toolbar and then click in the area of the object.

How to Create Rotated Watermark Text

You must use a WordArt object to be able to rotate text at any angle. For details of how to insert a WordArt object, see the "Method 3: Use WordArt" section of this article.

Once the WordArt object is in your document, to rotate text at any angle, do the following:

  1. Click once to select the WordArt object. You should now see the WordArt toolbar.

    NOTE: Once the object has been sent behind the text, to select that object at a future time, click the Select Objects button on the Drawing toolbar and then click in the area of the object.

    NOTE: If the WordArt toolbar does not show, on the View menu, point to Toolbars and then select WordArt.
  2. On the WordArt toolbar, click the Free Rotate icon.

    NOTE: Your mouse pointer will turn to an arrow with a circular arrow and the four corners of your WordArt object will turn into green round circles.
  3. Move the mouse pointer to one of the corners and with the left mouse button, click to rotate to your desired position.
  4. Click back into your document when done. Your mouse pointer will return to normal.

How to Lighten the Watermark Color

If the watermark interferes with the legibility of the text on the page, use one of the following methods to lighten it:

Method 1: Text not in a WordArt or Drawing Object

  1. Select the text.
  2. On the Format menu, click Font, change the Color option to Gray-25%, and then click OK.
Method 2: Text in a Drawing or WordArt Object

  1. Click to select the Object, on the Format menu, click either AutoShape, Text Box, or WordArt, and then click the Colors and Lines tab.
  2. Under Fill, Color: select a light gray color and then click OK.
NOTE: The result of this method may vary depending on what options were chosen when the object was created.

Method 3: Imported graphics

You may not be able to edit the graphic, depending on where it was created. In this case you will need to use a graphics program to alter the color of the graphic.

Depending on the imported graphic, it may be lightened using the Picture Editor by doing the following:

  1. Double-click the picture.
  2. If possible, use the Drawing toolbar to change the attributes that you desire. If you are unable to change the attributes here, you will need to use another graphics program to make the changes.

How to Format a Graphic's Properties

To format the graphic, select it, and then on the Format menu, click Picture or Object. Use the following table to adjust the picture's Format.
      To format this                  Use these steps
      ----------------------------------------------------------------
      To format the picture with      On the Picture tab, under Image
      preset brightness and contrast  control, select Watermark from the
      settings that work well for     Color box.
      watermarks
                                      -or-

                                      Adjust the picture's brightness and
                                      contrast manually using the
                                      Brightness and Contrast slide
                                      controls.

      To format the graphic so that   Click Picture or Object (Format
      document text flows above it    menu), and then click None on the
      instead of around it            Wrapping tab.

      To format the text in the text  Select it, click Font on the Format
      box                             menu, and then select the options
                                      you want. To rotate the text, click
                                      Text Direction on the Format menu,
                                      and then select the option you want.

                                      NOTE: This rotation method is limited
                                      to 3 rotational positions. To have
                                      complete rotation flexibility, you
                                      will need to use WordArt. For details
                                      of how to do this, see the "How to
                                      Create Rotated Watermark Text"
                                      section of this article.

      To format the text object's     Use the options on the Drawing
      borders, background color, and  toolbar (the text box is a drawing
      so on.                          object)
				

Properties

Article ID: 180977 - Last Review: October 29, 2004 - Revision: 1.1
APPLIES TO
  • Microsoft Word 98 for Macintosh
Keywords: 
kbhowto kblayout KB180977
Retired KB Content Disclaimer
This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.

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