WD97: How to Create Multiple Tables of Contents in Same Document

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Article ID: 181617 - View products that this article applies to.
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SUMMARY

This article describes how to create more than one table of contents in one document using Microsoft Word 97 for Windows.

MORE INFORMATION

To create more than one table of contents, follow these steps:

  1. Create a separate bookmark for each section of the document for which you want to create a table of contents. To create the bookmark:
    1. Select the entire section and then click Bookmark on the Insert menu.
    2. In the Bookmark Name text box, type a name for the bookmark, for example "part1" (without the quotation marks), and then click Add.
  2. Repeat step 1 for each section of the document for which you want to build a separate table of contents.
  3. If you will be generating the table of contents based on the built-in heading styles, then apply the styles as required. If you will be generating the table of contents with other styles, then apply those styles as required.
  4. If you will be using TC fields to generate the table of contents, then mark the text that you want to include in the table as follows:

    1. Select the text that you want to include and then press ALT+SHIFT+O.

      The Mark Table of Contents Entry box will appear.
    2. To assign a different indent level to the text, change the number in the level box.
    3. Choose Mark when you're done.
    Word will create a TC field in the document that contains the text that you selected. Note that you can also insert a TC field in your document by clicking Field on the Insert menu. Under Categories, click Index And Tables, click TC under Fields, and then type the desired text.
  5. To create the Table of Contents for the first section that you bookmarked, follow these steps:

    1. Place the insertion point where you want the table of contents for that section to appear.
    2. On the Insert Menu, click Field. In Categories select Index and Tables, and then under Field names, select TOC, and then click Options to bring up the Field Options dialog box.
    3. Choose the \b switch and click Add to Field, and then type in the bookmark name after the switch. For example "TOC \b part1" (without the quotation marks). Click OK twice.

      Word will default to building the table of contents based on the built-in heading styles if no other switches are added to the field.
    4. The following are examples of some other switches that can be added to the field:
      \f builds a TOC using TC field entries
      \t builds a TOC using other Style names
      \o builds a TOC using Heading Styles (outline levels)
    NOTE: If you want to build the TOC using Heading styles as well as TC fields or other Styles, then you must add the \o switch as well as the \f and \t switches.
  6. Repeat steps 3-5 for each section of the document for which you want to create a separate table of contents.
For more information about table of contents fields, click Contents And Index on the Help menu, click the Index tab in Word Help, type the following text
fields, index
and then double-click the selected text to go to the "Use field codes for indexes, tables of contents, or other tables" topic. If you are unable to find the information you need, ask the Office Assistant.

This procedure can also be used to create multiple indexes or tables of authority.

REFERENCES

For additional information, please see the following article in the Microsoft Knowledge Base:
154025 WD: How to Have More Than One Index in a Document

Properties

Article ID: 181617 - Last Review: January 22, 2007 - Revision: 1.1
APPLIES TO
  • Microsoft Word 97 Standard Edition
Keywords: 
kbfield kbhowto KB181617
Retired KB Content Disclaimer
This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.

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