MacXL: How to Use a UserForm for Entering Data

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In Microsoft Excel, you can create a custom UserForm that provides a simple interface for entering data. This article includes steps for creating a custom UserForm and a sample Visual Basic for Applications macro that places the data that you enter in a worksheet.


Creating a Custom UserForm

To create a custom UserForm, follow these steps:
  1. Save and close any open workbooks, and then create a new workbook.
  2. Type the following in Sheet1:
           A1: Name     B1: ID     C1: Phone
  3. Start the Visual Basic Editor (press OPTION+F11).
  4. On the Insert menu, click UserForm.
  5. Add three text box controls (TextBox1, TextBox2, and TextBox3) to the UserForm, and space them out vertically so that you can add a label control above each text box control.
  6. Add three label controls (Label1, Label2, and Label3), one above each of the text box controls that you added.
  7. Press F6 to display the Properties window.
  8. Change the Caption properties for each of the Label controls to the following:
           Control   Caption property
           Label1    Name
           Label2    ID
           Label3    Phone
  9. Add two command button controls (CommandButton1 and CommandButton2) to the UserForm.
  10. Change the Caption properties for each of the CommandButton controls to the following:
           Control          Caption property
           CommandButton1   Add Record
           CommandButton2   Exit

Sample Macro for Adding UserForm Data to a Worksheet

Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements.
To attach macro code to the controls on the UserForm, follow these steps:
  1. Double-click the UserForm to display the code module that is associated with the UserForm.
  2. Type the following code for the CommandButton1 Click event:
    Private Sub CommandButton1_Click()
        Dim LastRow As Range
        Dim response As Integer
        Set LastRow = Sheet1.Range("a65536").End(xlUp)
        LastRow.Offset(1, 0).Value = TextBox1.Text
        LastRow.Offset(1, 1).Value = TextBox2.Text
        LastRow.Offset(1, 2).Value = TextBox3.Text
        MsgBox "One record written to Sheet1"
        response = MsgBox("Do you want to enter another record?", _
        If response = vbYes Then
            TextBox1.Text = ""
            TextBox2.Text = ""
            TextBox3.Text = ""
            Unload Me
        End If
    End Sub
  3. Type the following code for the CommandButton2 Click event:
    Private Sub CommandButton2_Click()
    End Sub
  4. On the Insert menu, click Module.
  5. In this module, type the following code:
    Sub Show_UserForm()
    End Sub

Using the UserForm for Data Entry

To use the UserForm, follow these steps:
  1. In the Visual Basic Editor, click Close and Return to Microsoft Excel on the File menu.
  2. Save the workbook.
  3. Run the Show_UserForm macro (press OPTION+F8, and then double-click Show_UserForm in the list of macros).

    The UserForm is displayed, and you can start typing data in the three text boxes.
  4. After you type the data, click Add Record.

    The data that you typed is placed in Sheet1 under the field headers in row 1.
  5. When you are prompted about whether to add another record, click Yes to continue or No to close the UserForm.


For more information about custom UserForms, in the Visual Basic Editor, click the Office Assistant, type creating a custom dialog box, click Search, and then click a topic to view it.

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar.


Article ID: 184254 - Last Review: October 7, 2013 - Revision: 2.1
  • Microsoft Excel 2001 for Mac
  • Microsoft Excel 98 for Macintosh
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