WD2000: Document Map Applies Level 1 to Incorrect Paragraphs

If you open a document based on a template that contains text with the Normal style applied, the Document Map views the Normal style even when Show Heading 1 has been selected.

With AutoFormat activated, the Normal style's outline level setting changes from Body text to Level 1.

To work around this problem, use either of the following methods.

Method 1: Undo Automatic Formatting

To undo automatic formatting when you first open a document based on the template that contains your heading styles, do the following:

1. On the View menu, click Document Map.
2. On the Edit menu, click Undo AutoFormat.

Method 2: Define a Custom Style

1. Select the text that contains the formatting you want to include in your style.
2. Click in the Style box.
3. Type over the existing style name to create the name for the new style.
4. Press ENTER.

To set additional attributes for paragraph styles, such as the style for the next paragraph or whether the style is saved in the template, follow these steps:

1. On the Format menu, click Style.
2. Click the style whose settings you want to change, and then click Modify.
3. Select the options you want, and make sure you select Add To Template.
4. Click OK, and then click Apply.

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article.

If you want to work with a document in outline view or the Document Map, you need to impose a hierarchical structure on the document. You can do this in one of two ways:

• Format your text with the built-in heading styles (Heading 1 through Heading 9).
  
  -or-
  
• Use outline-level paragraph formats (Level 1 through Level 9).

Use outline levels when you do not want to change the appearance of your text. (The heading styles apply specific formatting, while the outline levels apply an "invisible" format.)

1. Select a paragraph in which you want to assign an outline level.
2. On the Format menu, click Paragraph, and then click the Indents And Spacing tab.
3. In the Outline level box, click the level you want, and then click OK.

To use the functionality of heading styles without modifying the built-in heading styles, create a new set of custom heading styles that includes the outline-level paragraph format. After you create your own heading styles, you can work with them, instead of the built-in styles.

For more information about outline levels, click Microsoft Word Help on the Help menu, type outline levels in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.