Error trapping with Visual Basic for Applications in Excel for Mac

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When a run-time error occurs in a Microsoft Visual Basic for Applications macro, an error message appears on the screen, and the macro either halts or behaves unpredictably.

To prevent the application from crashing or behaving unpredictably, you can include macro code that intercepts the error and tells the macro how to handle it. The process of intercepting and handling a run-time error is called "error trapping." The set of instructions that tells the application how to handle the error is called the "error-handling routine" or "error handler."


Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. While Visual Basic code is running, you may encounter several types of errors that can be trapped. You can take advantage of error trapping in Microsoft Excel for Mac by using the following functions and statements.

On Error Statement

The On Error statement causes Visual Basic for Applications to start or stop error trapping. The On Error statement also specifies a set of statements to execute if an error is encountered.

Err Function

The Err function returns the number of the error encountered.

Example Using the Err Function:
   Msgbox "The most recent error number is " & Err & _
      ". Its message text is: " & Error(Err)
The following table contains a list of the trappable error codes you may encounter when you use the Err function.
   Error code   Error message
   ----------   -------------
   3            Return without GoSub
   5            Invalid procedure call
   6            Overflow
   7            Out of memory
   9            Subscript out of range
   10           This array is fixed or temporarily locked
   11           Division by zero
   13           Type mismatch
   14           Out of string space
   16           Expression too complex
   17           Can't perform requested operation
   18           User interrupt occurred
   20           Resume without error
   28           Out of stack space
   35           Sub, function, or property not defined
   47           Too many DLL application clients
   48           Error in loading DLL
   49           Bad DLL calling convention
   51           Internal error
   52           Bad file name or number
   53           File not found
   54           Bad file mode
   55           File already open
   57           Device I/O error
   58           File already exists
   59           Bad record length
   61           Disk full
   62           Input past end of line
   63           Bad record number
   67           Too many files
   68           Device unavailable
   70           Permission denied
   71           Disk not ready
   74           Can't rename with different drive
   75           Path/File access error
   76           Path not found
   91           Object variable or With block variable not set
   92           For Loop not initialized
   93           Invalid pattern string
   94           Invalid use of Null
   298          System DLL could not be loaded
   320          Can't use character device names in specified file names
   321          Invalid file format
   322          Can't create necessary temporary file
   325          Invalid format in resource file
   327          Data value named was not found
   328          Illegal parameter; can't write arrays
   335          Could not access system registry
   336          ActiveX component not correctly registered
   337          ActiveX component not found
   338          ActiveX component did not correctly run
   360          Object already loaded
   361          Can't load or unload this object
   363          Specified ActiveX control not found
   364          Object was unloaded
   365          Unable to unload within this context
   368          The specified file is out of date. This program requires
                a newer version
   371          The specified object can't be used as an owner form for
   380          Invalid property value
   381          Invalid property-array index
   382          Property Set can't be executed at run time
   383          Property Set can't be used with a read-only property
   385          Need property-array index
   387          Property Set not permitted
   393          Property Get can't be executed at run time
   394          Property Get can't be executed on write-only property
   400          Form already displayed; can't show modally
   402          Code must close topmost modal form first
   419          Permission to use object denied
   422          Property not found
   423          Property or method not found
   424          Object required
   425          Invalid object use
   429          ActiveX component can't create object or return
                reference to this object
   430          Class doesn't support OLE Automation
   430          Class doesn't support Automation
   432          File name or class name not found during Automation
   438          Object doesn't support this property or method
   440          OLE Automation error
   440          Automation error
   442          Connection to type library or object library for remote
                process has been lost
   443          Automation object doesn't have a default value
   445          Object doesn't support this action
   446          Object doesn't support named arguments
   447          Object doesn't support current locale settings
   448          Named argument not found
   449          Argument not optional or invalid property assignment
   450          Wrong number of arguments or invalid property assignment
   451          Object not a collection
   452          Invalid ordinal
   453          Specified DLL function not found
   454          Code resource not found
   455          Code resource lock error
   457          This key is already associated with an element of this
   458          Variable uses a type not supported in Visual Basic
   459          This component doesn't support events
   460          Invalid Cipboard format
   461          Specified format doesn't match format of data
   480          Can't create AutoRedraw image
   481          Invalid picture
   482          Printer error
   483          Printer driver does not support specified property
   484          Problem getting printer information from the system.
                Make sure the printer is set up correctly
   485          Invalid picture type
   486          Can't print form image to this type of printer
   735          Can't save file to Temp directory
   744          Search text not found
   746          Replacements too long
   31001        Out of memory
   31004        No object
   31018        Class is not set
   31027        Unable to activate object
   31032        Unable to create embedded object
   31036        Error saving to file
   31037        Error loading from file

Error Function

The Error Function returns the error message that corresponds to a given error number.

Example Using the Error Function:
   Msgbox "The message text of the error is: " & Error(Err)

Error Statement

The Error statement simulates the occurrence of an error by allowing you to assign a custom error number to the Err function. These user- defined error values are values that you define for your procedures and that are always stored in variables of the Variant data type. A common use of this type of error value is in procedures that accept several arguments and return a value. For example, suppose the return value is valid only if the arguments fall within a certain range. Your procedure can test the arguments that the user provides, and if the arguments aren't in the acceptable range, you can have the procedure return the appropriate error value.

Error is a subtype of the Variant data type and when the term "error value" is used, it usually means that a variable is of the Variant type, and that it contains a value that Visual Basic for Applications recognizes as a user-defined error. Error values are used in a procedure to indicate that error conditions have occurred. Unlike normal run-time errors, these errors do not interrupt your code because they are recognized as ordinary variables and not errors. Your procedures can test for these error values and take the appropriate corrective actions.

You can also use the Error statement to simulate run-time errors. This is especially useful when you are testing your applications, or when you want to treat a particular condition as being equivalent to a run- time error. Any Visual Basic for Applications run-time error can be simulated by supplying the error code for the error in an Error statement. You can also use the Error statement to create your own user-defined errors by supplying an error code that does not correspond to a Visual Basic for Applications run-time error. The table containing a list of built-in errors appears earlier in this article (under the "Err Function" section). At this time, Visual Basic for Applications does not use all of the available numbers for built-in errors. In future releases of Visual Basic for Applications, the internal numbers will increase as more built- in errors are added. It is recommended that you start your error numbers at 50,000 and work your way up to 65,535 to avoid possible conflicts in the future.

Example Using Error Statement to Simulate Run-time Errors:
   Sub Test()

      On Error Resume Next
      Error 50000          'set the value of Err to 50000

      If Err = 50000 Then
         MsgBox "my own error occurred"
      End If

   End Sub
When the Test macro is run, you receive a message box that contains "my own error occurred" as the message.

CVErr Function

The CVErr function is used to create error values. The CVErr function takes an argument that must either be an integer or be a variable that contains an integer.
   NoRadius = CVErr(2010)

   NotANumber = 2020
   InvalidArgument = CVErr(NotANumber)
Example Using the CVErr Function:
   Public NoRadius, NotANumber

   Sub AreaOfCircle()
      Const PI = 3.142
      NoRadius = CVErr(2010)
      NotANumber = CVErr(2020)
      Radius = CheckData(InputBox("Enter the radius: "))
      If IsError(Radius) Then
         Select Case Radius
            Case NoRadius
               MsgBox "Error: No radius given."
            Case NotANumber
               MsgBox "Error: Radius is not a number."
            Case Else
               MsgBox "Unknown Error."
         End Select
         MsgBox "The area of the circle is " & (PI * Radius ^ 2)
      End If
   End Sub

   Function CheckData(TheRadius)
      If Not IsNumeric(TheRadius) Then
         CheckData = NotANumber
      ElseIf TheRadius = 0 Then
         CheckData = NoRadius
         CheckData = TheRadius
      End If
   End Function

Using Built-In Error Values

There are seven built-in error values in Excel for Mac. The table below shows the error number (constant), the literal error value, and the converted error value.
Error number (Constant)   Literal error value     Converted error value

xlErrDiv0                   [#DIV/0!]               CVErr(xlErrDiv0)
xlErrNA                     [#N/A]                  CVErr(xlErrNA)
xlErrName                   [#NAME?]                CVErr(xlErrName)
xlErrNull                   [#NULL!]                CVErr(xlErrNull)
xlErrNum                    [#NUM!]                 CVErr(xlErrNum)
xlErrRef                    [#REF!]                 CVErr(xlErrRef)
xlErrValue                  [#VALUE!]
You work with these built-in worksheet error values the same way you work with the user-defined errors--as numbers converted to error values using the CVErr function. The only difference is that for the worksheet errors, Visual Basic for Applications provides the error numbers as built-in constants and also provides literal error values. These items are not provided for user-defined error values. The literal error values must be enclosed in square brackets as shown in the table above.

Example Using Built-In Error Values:
   Function Commission(SharesSold,PricePerShare)
      If Not (IsNumeric(SharesSold) And IsNumeric(PricePerShare)) Then
         Commission = CVErr(xlErrNum)
         TotalSalePrice = ShareSold * PricePerShare
         If TotalSalePrice <= 15000 Then
            Commission = 25 + 0.03 * SharesSold
            Commission = 25 + 0.03 * (0.9 * SharesSold)
         End If
      End If
   End Function

Centralizing Error Handling Code

When you add error-handling code to your Visual Basic for Applications macros, you will discover that the same errors are being handled over and over again. You can reduce the size of your code and the effort required to write code by writing a few procedures that your error- handling code can call to handle the common error situations.

The following is an example of a function procedure that displays a message corresponding to the error that has occurred, and where possible, it allows the user to specify what action to take next by choosing a particular button. It then returns the code number to the procedure that called it.
   Public Const RESUME_STATEMENT = 0   'Resume
   Public Const RESUME_NEXT = 1        'Resume Next
   Public Const UNRECOVERABLE = 2      'Unrecoverable error
   Public Const UNRECOGNIZED = 3       'Unrecognized error
   Public Const ERR_BADFILEMODE = 54

   Function FileErrors(errVal As Integer) As Integer
   Dim MsgType As Integer, Msg As String, Response As Integer
      MsgType = vbExalamation
      Select Case errVal
         Case ERR_DEVICEUNAVAILABLE     'Error #68
            Msg = "That device is unavailable."
            MsgType = MsgType + vbAbortRetryIgnore
         Case BADFILENAMEORNUMBER      'Errors #64 & 52
            Msg = "That filename is not valid."
            MsgType = MsgType + vbOKCancel
         Case PATHDOESNOTEXIST      'Error #76
            Msg = "That path does not exist."
            MsgType = MsgType + vbOKCancel
         Case BADFILEMODE      'Error #54
            Msg = "Can not open the file for that type of access."
            MsgType = MsgType + vbOKCancel
         Case Else
            FileErrors = UNRECOGNIZED
            Exit Function
      End Select
      Response = MsgBox(Msg, MsgType, "Disk Error")
      Select Case Response
         Case vbOK, vbRetry
            FileErrors = RESUME_STATEMENT
         Case vbIgnore
            FileErrors = RESUME_NEXT
         Case vbCancel, vbAbort
            FileErrors = UNRECOVERABLE
         Case Else
            FileErrors = UNRECOGNIZED
      End Select
   End Function

Handling User Interrupts

A user can interrupt a Visual Basic for Applications procedure by pressing COMMAND+PERIOD. It is possible to disable interrupts for procedures in your finished applications. However, if you do not disable the user interrupts in the finished procedure, you can make sure that your procedure is notified when an interrupt has occurred so that it can close files, disconnect from shared resources, or restore modified variables before returning control of the application to the user.

You can trap user interrupts in your procedures by setting the EnableCancelKey property to xlErrorHandler. When this property is set, all interrupts will generate a run-time error number 18, which can be trapped using an On Error statement. You can handle the error to halt the procedure and exit the program. If the Resume statement is used to continue the procedure after a trapped run-time error, the interrupt is ignored.

It is also possible to ignore user interrupts completely by setting the EnableCancelKey property to xlDisabled. In this state, Excel for Mac ignores all attempts by the user to interrupt the running procedure. To restore the default interrupt processing, change the setting of the EnableCancelKey property to xlInterrupt. To prevent a procedure from permanently disabling user interrupts, Excel for Mac always restores the default setting of the EnableCancelKey property to xlInterrupt whenever the procedure completes its execution. To ensure that interrupts are handled correctly within your code, you must explicitly disable or trap the interrupts every time the procedure is executed. It should be noted that only one interrupt handler can be used for each procedure, and that the same handler is used for all run-time errors encountered by that procedure.

The following example demonstrates a procedure that requires a large period of time to complete. If a user interrupts the procedure, an error is trapped. The user interrupt first confirms that the procedure should actually be halted and then exits the procedure in an orderly manner.
   Sub ProcessData()
      'Set up a user interrupt trapping as a run-time error
      On Error GoTo UserInterrupt
      Application.EnableCancelKey = xlErrorHandler

      'Start a long duration task
      For x = 1 to 1000000
         For y = 1 to 10
         Next y
      Next x

      Exit Sub
      If Err = 18 Then
         If MsgBox ("Stop processing records?", vbYesNo) = vbNo Then
            'Continue running at the point procedure was interrupted
            'Handle other errors that occur
            MsgBox Error(Err)
         End If
      End If
   End Sub
If you run the ProcessData macro and then quickly press CTRL+BREAK, a message box that prompts you whether to stop processing records appears. If you click Yes, another message box with "User interrupt occurred" appears. If you click OK in this message box, the macro ends. If you click No in the first message box, the macro continues.

Resume Statement

The Resume statement resumes code execution after an error handling routine has finished.


Article ID: 193247 - Last Review: October 6, 2011 - Revision: 6.0
  • Microsoft Excel 2004 for Mac
  • Microsoft Excel X for Mac
  • Microsoft Excel 2001 for Mac
  • Microsoft Excel 98 for Macintosh
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