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Article ID: 195722 - Last Review: September 29, 2003 - Revision: 3.0

OL2000: (CW) How to Password Protect a Personal Folder (.PST)

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NOTE: These procedures only apply if you have installed Outlook with the Corporate Workgroup/Other option. This option allows you to use Messaging Application Programming Interface (MAPI) services. To determine your installation type, on the Help Menu click About Microsoft Outlook. In About Microsoft Outlook you should see "Corporate" if you have the Corporate Workgroup installation.
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SUMMARY

In Microsoft Outlook, it is possible to prevent others from accessing your mail, contacts, and calendars by assigning a password to your personal folders.
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MORE INFORMATION

To add a password to your personal folders, follow these steps:

  1. Click Start, point to Settings and click Control Panel.
  2. In Control Panel, double-click the Mail And Fax icon.
  3. On the Services tab, click to select Personal Folders and click Properties.
  4. In Personal Folders dialog box, click Change Password.
  5. In the Change Password dialog box, type your new password and verify it by typing it a second time.
  6. Make sure that the "Save this password in your password list" check box is cleared (not checked). This prevents the password from being cached. You will need to type it each time you run Outlook.
  7. After you have entered the password successfully, click OK three times.
The next time you start Outlook, you will be prompted to type a password before viewing the contents of the personal folders.
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REFERENCES

For more information about user profiles, please see the following article in the Microsoft Knowledge Base:
195478  (http://support.microsoft.com/kb/195478/EN-US/ ) : OL2000: User Profiles and Information Services
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APPLIES TO
  • Microsoft Outlook 2000 Standard Edition
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Keywords: 
kbhowto KB195722
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