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How to set up and use Net Folders in Outlook 2000
Article ID: 195867 - View products that this article applies to.
This article was previously published under Q195867
This article describes how to set up and to use Net Folders by using Microsoft Outlook 2000. When you use Net Folders, you can share Outlook folders with anyone to whom you can send e-mail. This article also discusses the types of folders that you cannot share.
About the Net Folders featureTo use Net Folders, one person (the owner) creates the master folder, and then sends subscription invitations to other users who are potential members. To become members, the other users accept the subscription invitation. Then, the master folder information is replicated automatically to the members' computers. This process gives the members access to the folder.
A shared folder that has the same name as the master folder is created on the member's store, and then an e-mail message is sent to the owner. After this occurs, updates are sent to the member. These updates are moved to a hidden folder by using Outlook rules when the updates are delivered. The updates are processed approximately every 30 seconds when Outlook is idle. When the updates are processed, messages are sent automatically to the correct folder.
Note This process is the reason that you only briefly see Net Folders messages in the Inbox before the messages are moved.
Information about additions, deletions, and updates is exchanged by hidden e-mail messages. This information includes which permissions the users have to modify the data. When new or changed items are delivered to the shared folder, the items are marked as "unread." The "unread" count increases for that folder. Additionally, the count appears in bold in the folder view.
Depending on the permissions level that is assigned to the member, changes that the member makes are sent to the owner and to the rest of the members. All conflicts are resolved by the owner. Changes that are made in the owner's folder or in the member's folder are identified. Updates are sent automatically at the time that is indicated in the Sharing dialog box for the folder.
Note A member can force an update to be sent immediately by clicking Send Updates Now in the Sharing dialog box.
How to use the Net Folders featureTo use the Net Folders feature, you must add the Net Folders component, share the required folders, and then assign the required permissions to members.
How to add the Net Folders componentTo add the component to Outlook, follow these steps:
How to share a folderTo share a folder, follow these steps:
How to assign the required permissions for membersTo assign the required permissions for members, follow these steps:
Folders that you cannot shareYou cannot use the Net Folders feature to share the default Inbox folder for a Microsoft Exchange Server mailbox. You also cannot share any folders that are located on the computer that is running Exchange Server.
If you share the Inbox folder or a folder that is located on the Exchange Server computer, you may experience the following symptoms:
Event ID: 1033
Event ID: 8206
For more information about how to troubleshoot Net Folders errors, click the following article number to view the article in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/229962/ )Description of troubleshooting Net Folders errors in Outlook 2000