Article ID: 195923 - View products that this article applies to.
This article was previously published under Q195923
This article provides an overview of the basic procedures used to customize menus and toolbars in Microsoft Outlook.
NOTE: Default shortcut keys will only hold changes to them for the current Outlook session. when you restart Outlook, shortcut key names will revert to their original default state. Only custom menu items can have their shortcut keynames changed permanently.
The procedures outlined below include the following topics:
About Customizing ToolbarsMenus, commands on the menus, and toolbar buttons are specific to the view that is currently displayed; to ensure that you are modifying the correct command, you may need to display a different folder.
For example, if you want to add a button to execute the Task Request command, and you add the button while viewing the Task folder, that command will only be available in that folder.
Customizing Toolbars and MenusThe following customizations require that the Customize dialog box be open to activate the toolbar and menu customization functions. To open the Customize dialog box, point to Toolbars on the View menu, and then click Customize. A bold I-beam mouse pointer shows insertion positions on the toolbars and menus.
Adding a Button to a Toolbar
Adding a Custom Menu to a Toolbar
Adding a Command to the Custom Menu
Adding a Command to an Existing Menu
Associating a Shortcut Key with a Custom CommandTo associate a shortcut key with a custom command, Add an ampersand (&) before the letter in the name that you want to be the shortcut key. For example, if you want the shortcut key for My Command to be ALT+Y, type M&y Command in the Name box.
A line under a letter in a command name indicates that the letter is a shortcut key. Make sure you select a key combination that is not already being used.