Article ID: 197274 - View products that this article applies to.
This article was previously published under Q197274
This article has been archived. It is offered "as is" and will no longer be updated.
NOTE: These procedures only apply if you have installed Outlook with the Internet Mail Only option. To determine your installation type, click About Microsoft Outlook on the Help menu. If you have the Internet Mail Only option installed, you see "Internet Mail Only".
For information about the differences between Microsoft Outlook and Microsoft Outlook Express e-mail clients, click the following article number to view the article in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/257824/EN-US/ )OL2000: Differences Between Outlook and Outlook Express
This article describes how to specify a location and file name for your archive items. It also describes how you can later add the archive file to a profile so that you can retrieve the archived items.
By default, the AutoArchive feature is set to run every 14 days. In addition, each folder contains an archive property, which determines when items in that folder are archived. Several folders are installed when AutoArchive is on. These folders and their default aging periods are Calendar (6 months), Tasks (6 months), Journal (6 months), Sent Items (2 months), and Deleted Items (2 months). AutoArchive is not automatically available for Inbox, Notes, and Contacts.
When you archive folders, you are moving the items from their existing folders into an archived Personal Folders or PST file. By default, Outlook saves archived items in the following location:
c:\Windows\Local Settings\Application Data\Microsoft\Outlook\archive.pst
The file Archive.pst is just like any other Personal Folders file (PST) in that it retains the same file structure as the original folders, and you can add or remove an Archive.pst file from an Outlook profile.
You can change the default file name (Archive.pst) and location so that the Outlook items are archived in another location
Selecting a Custom Archive LocationTo change the location and file name of the archived items:
Because the archive file is a .pst file, you can view archived items either by importing them, using the Export and Import Wizard, or by adding the archive Personal Folders file as a service in your profile.
If you choose to import the items, they are moved back to their original locations. For more information about importing a .pst file, please see "Importing Personal Folder Data" section in the following article in the Microsoft Knowledge Base:
196492If you add the archive Personal Folders file to your profile, you can view the items from the archive folder.
(http://support.microsoft.com/kb/196492/EN-US/ ): OL2000: (IMO) How to Back Up Outlook Data
Adding an Archive File to Your ProfileTo add an archive file to your profile so that you can view the archived items, follow these steps.
NOTE: Keeping archived items in your profile defeats the purpose of using the archiving feature. You should use these steps to view or copy archived items, and then remove the archive file from your profile.
For more information about Archiving, Click Microsoft Outlook Help on the Help menu, type "Archive" in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.
Contact us for more help