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WD2000: Header/Footer Causes Labels to Print Lower or Break to Next Page

Article ID: 210036 - View products that this article applies to.

This article was previously published under Q210036

SYMPTOMS

After you add a header or a footer to a label document, the labels may not print in the correct position on the label sheet. Some text of one label may print on the following (lower) label, or some of the labels may print on the following page.

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CAUSE

This functionality is by design. When you add a header or footer to a document, Word takes the space for the header or footer from the main text area of the document. This action may result in insufficient space in the Word document (text area) for the correct placement of labels on the page. This results in labels shifting downward on the page and may cause some labels to move to a second page.

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WORKAROUND

NOTE: This workaround may not apply to all situations.

To work around this problem, do the following. Change the header and/or footer's From edge setting for the document to allow more space to the text area of the document. If you change the From edge setting too much, your header or footer text may be cut off by the printer's unprintable region.

To Change the Header/Footer "From Edge" Setting

On the File menu, click Page Setup.
On the Margins tab, under From edge, change the Header or Footer box to a setting that allows the correct positioning of the labels on the page.

NOTE: By default, the From edge setting is set to 0.5-inch. With a one-line header or footer, changing the From edge setting to 0.3-inch will work around this problem. However, this setting depends on the printer and type of labels you are using. If this setting is too small, the header or footer text may be cut off. If this setting is too large, some of the labels may be shifted or moved to the next page.
Click OK.