HOW TO: Change Delivery or Return Address Formatting in Word 2000

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SUMMARY

Microsoft Word allows you to make formatting changes to your delivery address and return address through several methods. Some formatting changes affect only the current envelope, although other changes may be permanent.

This article explains how to change the delivery-address and return-address formatting for the current envelope and how to make your changes permanent.

Use any of the following methods to change your delivery-address or return-address formatting.

How to Change the Formatting on the Envelopes Tab

  1. On the Tools Menu, click Envelopes and Labels.
  2. Click the Envelopes tab.
  3. Type the address in either the Delivery address or Return address box.
  4. Use either of the following methods to change the format.

Method 1

  1. Click Options. You do not need to select the address that you typed.
  2. On the Envelope Options tab, click Font under either Delivery address or Return address.
  3. On the Font tab, make any changes to the font, and then click OK. NOTE: To make your changes permanent, click Default. One of the following messages is displayed:
    Do you want to change the default envelope address font to font name, point size?

    This change affects all new documents based on the NORMAL template.
    -or-

    Do you want to change the default envelope return-address font to font name, point size?

    This change affects all new documents based on the NORMAL template.
  4. Click Yes to save your changes.

    New envelopes that you create use the formatting changes that you made to either the Delivery address or Return address box.
NOTE: Changes that you make in the From left and From top boxes in both the Delivery address and Return address boxes are not permanent changes and are applied only to the current envelope.

Method 2

  1. On the Envelopes tab, select the address that you typed.
  2. Right-click your selected address, and then click Font on the shortcut menu.
  3. On the Font tab, make any changes to the font, and then click OK.
NOTE: With Method 2, do not click Default to make your changes permanent. If you do, you receive the following message:
Do you want to change the default font to font name, point size?

This change affects all new documents based on the NORMAL template.
If you click Yes, the default font for all new documents in Word is changed.

How to Change the Formatting When You Set Up an Envelope Mail Merge

To change the formatting when you set up an envelope mail merge, follow these steps.

Method 1

  1. Set up your main document as an envelope mail merge.
  2. On the Envelope Options tab, click the Font button under either Delivery address or Return address.
  3. On the Font tab, make any changes to the font, and then click OK.NOTE: You cannot make permanent changes to the font if the Default button is unavailable. If you want to permanently change the font that all of your envelope mail merges use, use the procedure in the How to Change the Envelope Address and Envelope Return Styles section of this article.

  4. On the Envelopes Options tab, click OK to continue your envelope mail merge.

Method 2

  1. Set up your main document as an envelope mail merge.
  2. In the Envelope Address dialog box, click Insert Merge Field to place your merge fields in the sample envelope address box.
  3. Select the merge fields for which you want to change the formatting.
  4. Right-click the selected merge fields, and then on the shortcut menu, click either Font or Paragraph, make your formatting changes, and then click OK. Changes that you make in either Font or Paragraph are not permanent and apply only to the current envelope mail merge main document.NOTE: Do not click Default on the Font tab to make your changes permanent. If you do, you receive the following message:
    Do you want to change the default font to font name, point size?

    This change affects all new documents based on the NORMAL template.
    If you click Yes, the default font in Word for all new documents is changed.

  5. In the Envelope Address dialog box, click OK to continue the envelope mail merge.

How to Change the Envelope Address and Envelope Return Styles

NOTE: Changes that you make to the Envelope Address and Envelope Return styles are used by default when you create envelopes from either the Envelopes tab or from an envelope mail merge. These style changes may be overwritten (not used) if you make changes to the formatting by using any of the other procedures listed in this article.

To change the Envelope Address and Envelope Return styles, follow these steps:
  1. On the Format menu, click Style.
  2. In the List box, click All styles.
  3. In the Styles box, select either Envelope Address or Envelope Return.
  4. Click Modify.
  5. In the Modify Style dialog box, click Format to make changes to any of the attributes that can be modified. The following table indicates the attributes that can be changed.

    Collapse this tableExpand this table
    AttributeEnvelope Address styleEnvelope Return style
    Font YESYES
    ParagraphNONO
    Tabs YESNO
    Border YESNO
    LanguageYESYES
    FrameNONO
    Numbering YESNO
  6. In the Modify Style dialog box, do one or more of the following:
    • Click OK to keep the changes to your current envelope only.
    • Select the Add to template check box to make your changes permanent, and then click OK.

      This keeps your changes for the current envelope and all future envelopes.
    • Select the Automatically update check box to allow Word to automatically redefine the style whenever you apply manual formatting to any paragraph with this style.

      Word updates all paragraphs in the active envelope that are formatted with this style.

      NOTE: If you select this check box, Word updates the style in the current envelope only and does not make permanent changes to future envelopes.
  7. Click OK, and then click Close to close the Style dialog box.

    NOTE: When you click Close, Word automatically applies your changes if the style is applied to the current envelope.

REFERENCES

For additional information about how to change the default font, click the article number below to view the article in the Microsoft Knowledge Base:
212392 WD2000: Word Default Font Changes When Address Font Changes
For additional information about how to create an envelope mail merge, click the article number below to view the article in the Microsoft Knowledge Base:
212017 WD2000: How to Create Envelopes Using Mail Merge

Properties

Article ID: 211293 - Last Review: October 27, 2002 - Revision: 1.1
APPLIES TO
  • Microsoft Word 2000 Standard Edition
Keywords: 
kbenvelope kbhowto kbhowtomaster kbmerge KB211293

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