WD2000: Linked Picture Missing When You Open Word 6.0/95 Document

In Word 2000, when you open, print, or view a document in print preview, linked pictures may not be displayed or printed. This behavior occurs when you have saved the document in "Word 6.0/95 (*.doc)" format.

In addition, in Microsoft Word 6 or Microsoft Word 95, when you open, print, or print preview a document that you have saved in Word 2000 in "Word 6.0/95 (*.doc)" format, linked pictures may not be displayed or printed.

You may receive an error message stating that Word cannot start the graphic filter.

This problem occurs when both of the following conditions are true at the time that you insert the picture in Word 2000:

• You use the Link to File option when you insert the picture. -and-
  
  
• The wrapping style of the picture is not set to Behind text or In front of text.

To work around this problem, use any of the following methods.

Method 1: Update the Picture Fields and Save the Document in a Different Format

1. NOTE: You can update only the IncludePicture fields in your document or update all fields. Use the appropriate method for your situation.
2. A. To update individual IncludePicture fields only, follow these steps:
   1. Press ALT+F9 to show the fields in the document.
   2. For each IncludePicture field, click to select the field, and then press F9 to update the field.
   3. Press ALT+F9 to hide the fields in the document. The pictures are now visible in the document.
3. To update all fields, follow these steps:
   1. On the Edit menu, click Select All.
   2. Press F9 to update all fields.
4. On the File menu, click Save As and save your document in a format other than the "Word 6.0/95 (*.doc)" format.

Method 2: Save As a Word 2000 Document

In Word 2000, save your document containing the linked picture as a Word 2000 document. To do this, click Save As on the File menu, and then click Word Document in the Save as type box.

To open the Word 2000 document in Microsoft Word 6.0 or Microsoft Word for Windows 95 version 7.0, install the Word 2000 converter. For additional information about how to open Word 2000 documents in earlier versions of Word, and how to obtain the Word 2000 converter forWord 6.0 or Word 7.0, click the article number below to view the article in the Microsoft Knowledge Base:

Method 3: Change Wrapping Style of Pictures

1. On the Edit menu, click Select All.
2. Press F9 to update all fields.
3. Right-click the linked picture, and then click Format Picture on the shortcut menu.
4. Click the Layout tab, then click Behind text or In front of text, and then click OK.
5. On the File menu, click Save As, and save your document in "Word 6.0/95 (*.doc)" format.
6. On the File menu, click Close.
7. On the File menu, click Open, and reopen your document. The linked pictures are now displayed.

Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.

When you insert a picture in a Word document, if you select the Link to File option and set the wrapping style to something other than Behind text or In front of text, Word does not save any information about the picture, such as size and preview information. Instead, information about the picture comes from its source file. The location of the linked picture is stored in the IncludePicture field, and the path to the picture can be seen by pressing ALT+F9 to show the field codes.

When you save a Word 2000 document containing a linked picture as "Word 6.0/95 (*.doc)" format, the Word 6.0/95 converter does not correctly save the preview information for the picture. Therefore, when you close and reopen the Word 6.0/95 document in Word 2000 (or open it in Word 6 / 95), the linked picture appears to be missing.

Also when you update the IncludePicture field, the picture will revert to the original size of the source file.

For additional information, click the article numbers below to view the articles in the Microsoft Knowledge Base: