How to add a graphic or logo to every label in Word 2000

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SUMMARY

This article explains how to add a graphics image or logo to every label on a sheet of labels. You can add the graphic or logo either above the label text or to the left of the text.

Use any of the following procedures to add a graphic to each mailing label. Instructions about how to create a full page of the same label are given first, followed by instructions about how to include graphics on mail merge labels.

If You Have a Full Page of the Same Label

Method 1: Place the Graphic Above the Label Text

  1. On the Tools menu, click Envelopes and Labels.
  2. Click the Labels tab, and then type the text that you want to appear on the labels.
  3. Move the insertion point to the beginning of the label.
  4. Press ENTER and then move the insertion point up to the blank line.

    NOTE: If you want to add the graphic to the first label on the page, you may need to press SHIFT+ENTER.
  5. Press CTRL+F9 to insert field braces ({}). Type INCLUDEPICTURE, followed by the path of your graphic.

    NOTE: Be sure to type quotation marks at the beginning and end of the path, and also be sure to use double slashes. To add a graphic named Apple.wmf to your labels, press CTRL+F9 and then type the path and file name of your graphic.

    The INCLUDEPICTURE field that you enter for your graphic should appear similar to the following example:
    {INCLUDEPICTURE "C:\\Program Files\\Common Files\\Microsoft Shared\\Clipart\\Apple.wmf"}
    NOTE: The path to your picture may be different.
  6. Click New Document.
  7. On the Edit menu, click Select All.
  8. Press F9 to update the fields.

Method 2: Place the Graphic to the Left of the Text

  1. On the Tools menu, click Envelopes and Labels.
  2. Click the Labels tab, and then type the text that you want to appear. Select all the text in the label.
  3. Right-click the selected text.
  4. Click Paragraph on the shortcut menu.
  5. In the Indent from left box, type the amount of space that you need for the graphic. For example, if the graphic is a half-inch wide, type .5 in the box.
  6. Click OK.
  7. Click New Document.
  8. On the View menu, click Print Layout.
  9. Click the Drawing button on the standard toolbar to activate the Drawing toolbar.
  10. On the Drawing toolbar, click Text Box.
  11. Next to the first label, create a text box of the size that you want for your graphic.

    NOTE: The text box is drawn, by default, with a border. If you do not want a border on the text box, follow these steps:
    1. Select the text box.
    2. On the Format menu, click Text Box.
    3. On the Colors and Lines tab, change the setting in the Line Color list to No Line, and then click OK.
  12. On the Insert menu, point to Picture, and then click From File.
  13. Select the graphic that you want to include.
  14. Click Insert.

    The graphic appears in the text box.
  15. Select the text box.
  16. On the Edit menu, click Copy.
  17. Move the insertion point to the beginning of the next label as a reference mark of where you want a copy of your graphic.
  18. On the Edit menu, click Paste.
  19. The graphic is actually pasted on top of the existing graphic. Use the mouse to drag the graphic to the second label.
  20. On the Edit menu, click Paste.
  21. The graphic appears on top of the graphic in the first label. Drag this graphic to the next label.
  22. Repeat steps 20 and 21 until all the labels have pictures.

If You Are Using Mail Merge

Method 1: Place the Graphic Above the Label Text

  1. In the Create Labels dialog box, place the insertion point at the beginning of the label after you set up the fields that you want to include in the label.
  2. Press ENTER, and then move the insertion point up to the blank line.
  3. Press CTRL+F9 to insert field braces ({ }). Type INCLUDEPICTURE, and then do one of the following:
    • To place the same graphic on each label, type the full path (enclosed within quotation marks) to your graphic file. The INCLUDEPICTURE field should look similar to the following example:
      {INCLUDEPICTURE "C:\\Program Files\\Common Files\\Microsoft Shared\\Clipart\\Apple.wmf"}
      -or-
    • To insert different pictures for different records, you can include the full path to each picture in a field in your data source. For example, you can add a field called PICTURES to your data source and then add "C:\\My Documents\\picture1.jpg" (including the quotation marks). Each record contained in your data source can contain the path to a different picture.

      After you type INCLUDEPICTURE inside the field braces ({ }), type a space, and then insert the PICTURES merge field. The INCLUDEPICTURE field should now appear similar to the following example:
      {INCLUDEPICTURE PICTURES}
  4. Insert the remaining merge fields as you want them to appear in the Create Label dialog box, and then click OK.
  5. In the Mail Merge Helper, click Close.

    NOTE: A new document that contains your labels is displayed in Word.
  6. On the Edit menu, click Select All.
  7. Press F9 to update the INCLUDEPICTURE fields in your mail-merge main document.
  8. Press ALT+F9 to turn off the field codes and show the result of the INCLUDEPICTURE field.

    Your graphic should now appear on all of the labels.
Complete your mail merge as usual.

Method 2: Place the Graphic to the Left of the Text

  1. In the Create Labels dialog box, insert the merge fields in the label as you want them to appear.
  2. Select all the fields in the label.
  3. Right-click the selection, and then click Paragraph on the shortcut menu.
  4. In the Indent from left box, type the amount of space that you need for the graphic. For example, if the graphic is a half-inch wide, type .5 in the box.
  5. Click OK.
  6. Click New Document.
  7. Click OK to close the Create Labels dialog box.
  8. Click Close to close the Mail Merge Helper dialog box.
  9. On the View menu, click Print Layout.
  10. Click the Drawing button on the standard toolbar to activate the Drawing toolbar.
  11. On the Drawing toolbar, click Text Box.
  12. Next to the first label, create a text box of the size that you want for your graphic.

    Note By default, the text box has a border. If you do not want a border on the text box, follow these steps:
    1. Select the text box.
    2. On the Format menu, click Text Box.
    3. On the Colors and Lines tab, change the setting in the Line Color list to No Line, and then click OK.
  13. On the Insert menu, point to Picture, and then click From File.
  14. Select the graphic that you want to include.
  15. Click Insert.

    The graphic appears in the text box.
  16. Select the text box.
  17. On the Edit menu, click Copy.
  18. Move the insertion point to the beginning of the next label as a reference mark of where you want a copy of your graphic.
  19. On the Edit menu, click Paste.
  20. The graphic is actually pasted on top of the existing graphic. Use the mouse to drag the graphic to the second label.
  21. On the Edit menu, click Paste.
  22. The graphic appears on top of the graphic in the first label. Drag this graphic to the next label.
  23. Repeat steps 21 and 22 until all the labels have pictures.
Complete your mail merge as usual.

Properties

Article ID: 212078 - Last Review: July 1, 2008 - Revision: 3.0
APPLIES TO
  • Microsoft Word 2000 Standard Edition
Keywords: 
kbhowto kbhowtomaster kblayout kbmerge KB212078

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