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For a Microsoft Word 2002 and Microsoft Word 2003 version of this article, see 291474For a Microsoft Word 98 Macintosh Edition version of this article, see 187816
Fields in a document that is protected for forms may not be updated when you fill out the form. This article describes four methods that you can use to update regular fields or to automatically insert and update the result of one form field into another area of a form.
Method 1: Use the "Calculate on Exit" OptionIn Word 2000, form fields include a Calculate on exit option. When you turn on this option, fields and form fields can be updated in a protected form document.
Fields not updated by this switch include:
TOCFor additional information, please see the following article in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/212244/EN-US/ )WD2000: How to Use Calculate on Exit in a Forms Document
Method 2: Use a MacroMicrosoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. The following macro can be used as an on-exit macro for the first form field, which is called "Text1", so that the information entered into this field automatically appears in the form field called "Text2." Alternatively, the macro can be used as an on-entry macro for the second form field, which is called Text2. When you use the TAB key to move to this second field, the result of the first form field is placed automatically as the field result of this second field.
In this example, "Text1" and "Text2" are bookmarks. The Text1 bookmark represents the field that contains the information that you want to automatically appear in the field that is represented by the Text2 bookmark.
For each field that receives the information automatically, clear the Fill-In Enabled check box in the Text Form Field Options dialog box. This minimizes the chance of accidentally modifying the field result.
Method 3: Reference a Form Field Entry Elsewhere in a DocumentThere may be times that you may want to reference a form field entry elsewhere in a document.
To repeat a form field entry using a reference field, follow these steps: