PPT2000: Keyboard Shortcuts in PowerPoint

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Summary

The following is a list of keyboard shortcuts available in PowerPoint. This list is compiled from the individual keyboard shortcut lists in PowerPoint Help.

NOTE: Shortcut keys mentioned in the Help topics, menus, and dialog boxes refer to the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard. If you are using a different language keyboard layout from the version of PowerPoint you are using, you may have to make adjustments when using shortcut keys.

More information

Keys to Delete and Copy Text and Objects

To                                    Press
-----------------------------------   ---------------------
Delete one character to the left      BACKSPACE
Delete one word to the left           CTRL+BACKSPACE
Delete one character to the right     DELETE
Delete one word to the right          CTRL+DELETE
Cut selected object                   CTRL+X
Copy selected object                  CTRL+C
Paste cut or copied object            CTRL+V
Undo the last action                  CTRL+Z
				

Keys to Move Around in Text

To Move                                      Press
------------------------------------------   ------------------------
One character to the left                    LEFT ARROW
One character to the right                   RIGHT ARROW
One line up                                  UP ARROW
One line down                                DOWN ARROW
One word to the left                         CTRL+LEFT ARROW
One word to the right                        CTRL+RIGHT ARROW
To the end of a line                         END
To the beginning of a line                   HOME
Up one paragraph                             CTRL+UP ARROW
Down one paragraph                           CTRL+DOWN ARROW
To the end of a text box                     CTRL+END
To the beginning of a text box               CTRL+HOME
To the next title or body text placeholder   CTRL+ENTER
To repeat the last Find action               SHIFT+F4
				

Keys to Work in an Outline

To                                    Press
-----------------------------------   -------------------------------

Promote a paragraph                   ALT+SHIFT+LEFT ARROW
Demote a paragraph                    ALT+SHIFT+RIGHT ARROW
Move selected paragraphs up           ALT+SHIFT+UP ARROW
Move selected paragraphs down         ALT+SHIFT+DOWN ARROW
Show heading level 1                  ALT+SHIFT+1
Expand text below a heading           ALT+SHIFT+PLUS
Collapse text below a heading         ALT+SHIFT+MINUS
Show all text or headings             ALT+SHIFT+A
Turn character formatting on or off   SLASH (/) on the numeric keypad
				
TIP: You can use the same keys in Slide view as you do in Outline view to promote and demote paragraphs and to move selected paragraphs up and down.

Keys to Select Text and Objects

To Select                             Press
------------------------------        ---------------------------

One character to the right            SHIFT+RIGHT ARROW
One character to the left             SHIFT+LEFT ARROW
To the end of a word                  CTRL+SHIFT+RIGHT ARROW
To the beginning of a word            CTRL+SHIFT+LEFT ARROW
One line up                           SHIFT+UP ARROW
One line down                         SHIFT+DOWN ARROW
An object                             TAB or SHIFT+TAB until the
                                      object you want is selected
All objects (Slide view)              CTRL+A
All slides (Slide Sorter view)        CTRL+A
All text (Outline view)               CTRL+A
				

Keys to Work in Windows and Dialog Boxes

To (in Windows)                              Press
------------------------------------------   ------------------------------

Switch to the next program                   ALT+TAB
Switch to the previous program               ALT+SHIFT+TAB
Show the Windows Start menu                  CTRL+ESC
Close the active presentation window         CTRL+W
Restore the active presentation
window                                       CTRL+F5
Switch to the next presentation window       CTRL+F6
Switch to the previous presentation window   CTRL+SHIFT+F6
Carry out the Move command
(Presentation icon menu, menu bar)           CTRL+F7
Carry out the Size command
(Presentation icon menu, menu bar)           CTRL+F8
Minimize the presentation window             CTRL+F9
Maximize the presentation window             CTRL+F10
Select a folder in the Open or
Save As dialog box (File menu)               ALT+0 to select the folder
                                             list; then the arrow keys
                                             to select a folder
Select a toolbar button in the Open
or Save As dialog box (File menu)            ALT+number (1 for the leftmost
                                             button, 2 for the next, and so
                                             on)
Update the files visible in the Open
or Save As dialog box (File menu)            F5

To (in Dialog Boxes)                         Press
-------------------------------------------  ------------------------------

Switch to the next tab in a dialog box       CTRL+TAB or CTRL+PAGE DOWN
Switch to the previous tab in a dialog box   CTRL+SHIFT+TAB or CTRL+PAGE UP
Move to the next option or option group      The TAB key
Move to the previous option or option group  SHIFT+TAB
Move between options in a selected
drop-down list box or between some
options in a group of options                The arrow keys
Perform the action assigned to the selected
button; select or clear the check box        The SPACEBAR
Move to an option in a selected
drop-down list box                           The first letter of
                                             the option name
Select an option, or select or clear
a check box                                  ALT+the letter underlined
                                             in the option name
Open a selected drop-down list box           ALT+DOWN ARROW
Close a selected drop-down list box          ESC
Perform the action assigned to a
default button in a dialog box               ENTER
Cancel a command and close a dialog box      ESC
				

In a Text Box

To                                              Press
---------------------------------------------   ----------------------

Move to the beginning of the entry              HOME
Move to the end of the entry                    END
Move one character to the left or right         The LEFT ARROW or
                                                RIGHT ARROW key
Move one word to the left or right              CTRL+LEFT ARROW or
                                                CTRL+RIGHT ARROW
Select from the insertion point to
the beginning of the entry                      SHIFT+HOME
Select from the insertion point to
the end of the entry                            SHIFT+END
Select or deselect one character to the left    SHIFT+LEFT ARROW
Select or deselect one character to the right   SHIFT+RIGHT ARROW
Select or deselect one word to the left         CTRL+SHIFT+LEFT ARROW
Select or deselect one word to the right        CTRL+SHIFT+RIGHT ARROW
				

Keys to Work with Menus

You can choose any menu command by using the keyboard. Just press ALT followed by the letter underlined in the menu name, and then press the letter underlined in the command name. For example to switch to black-and-white view, press ALT+V, and then press B.
To                                              Press
---------------------------------------------   -------------------------
<BR/><BR/>
Display a shortcut menu that shows a list of
commands relevant to the selected object        SHIFT+F10
Display the program Control menu                ALT+SPACEBAR
Select the next or previous menu command        DOWN ARROW or UP ARROW
Select the menu to the left or right            LEFT ARROW or RIGHT ARROW
Switch between a submenu and its main menu      LEFT ARROW or RIGHT ARROW
				

Keys to Work with Toolbars

To                                       Press
--------------------------------------   -------------------------
<BR/><BR/>
Make the menu bar active                 F10
Select the next or previous toolbar      CTRL+TAB or CTRL+SHIFT+TAB
Select the next or previous button
or menu on the active toolbar            TAB or SHIFT+TAB
Open the selected menu                   ENTER
Perform the action assigned to the
selected button                          ENTER
Enter text in the selected text box      ENTER
Select an option in a drop-down list
box or in a drop-down menu on a button   Arrow keys to move through the
                                         options, then ENTER to select
                                         the option
				

Slide Show Controls

You can use the following shortcuts while running your Slide Show.
To                                            Press
-------------------------------------------   --------------------------

Advance to the next slide                     N, ENTER, or the SPACEBAR
Return to the previous slide                  P or BACKSPACE
Go to slide <number>                          <number>+ENTER
Display a black screen, or return
to the slide show from a black screen         B
Display a white screen, or return
to the slide show from a white screen         W
Stop or restart an automatic Slide Show       S
End a slide show                              ESC
Erase on-screen annotations                   E
Go to next hidden slide                       H
Set new timings while rehearsing              T
Use original timings while rehearsing         O
Use mouse-click to advance while rehearsing   M
Return to the first slide                     Both mouse buttons
<WWBLOCKQUOTE>
                                              for 2 seconds
</WWBLOCKQUOTE>
Change the pointer to a pen                   CTRL+P
Change the pen to a pointer                   CTRL+A
Hide the pointer and button temporarily       CTRL+H
Hide the pointer and button always            CTRL+L
Display the shortcut menu                     SHIFT+F10 (or right-click)
				
TIP: You can press F1 during a slide show to see a list of controls.

Keys to Use the Office Assistant

To perform most of the following, the Assistant must be active.
To                                    Press
-----------------------------------   -------------------------------------

Make the Assistant balloon active     ALT+F6; repeat until the
                                      balloon is active

Select a Help topic from the topics
the Assistant displays                ALT+number (ALT+1 is the first topic,
                                      ALT+2 is the second, and so on)
See more Help topics                  ALT+DOWN ARROW
See previous Help topics              ALT+UP ARROW
Close an Assistant message            ESC
Get Help from the Assistant           F1
Display the next tip                  ALT+N
Display the previous tip              ALT+B
Close a tip                           ESC
Show the Assistant in a wizard, or
turn off Help with the wizard         TAB to select the Office Assistant
                                      button, then SPACEBAR to show the
                                      Assistant or turn of Help with the
                                      Wizard
				
Note This is a "FAST PUBLISH" article created directly from within the Microsoft support organization. The information contained herein is provided as-is in response to emerging issues. As a result of the speed in making it available, the materials may include typographical errors and may be revised at any time without notice. See Terms of Use for other considerations.

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Article ID: 212506 - Last Review: October 24, 2013 - Revision: 2.0
Applies to
  • Microsoft PowerPoint 2000 Standard Edition
Keywords: 
kbnosurvey kbarchive kbhowto kbinfo kbui KB212506

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