XL2000: How to Use a UserForm for Entering Data

In Microsoft Excel, you can create a custom UserForm that provides a simple interface for entering data. This article includes steps for creating a custom UserForm and a sample Microsoft Visual Basic for Applications macro that places the data that you enter in a worksheet.

Creating a Custom UserForm

To create a custom UserForm, follow these steps:

1. Save and close any open workbooks, and then open a new workbook.
2. Type the following data in Sheet1:

      A1: Name     B1: ID     C1: Phone
   					

3. Start the Visual Basic Editor (press ALT+F11).
4. On the Insert menu, click UserForm.
5. Change the Caption property to Test Form.
6. Add three text box controls (TextBox1, TextBox2, and TextBox3) to the UserForm, and space them out vertically so that you can add a label control above each text box control.
7. Add three label controls (Label1, Label2, and Label3), one above each of the text box controls that you added.
8. Change the Caption properties for each of the label controls to the following:

      Control   Caption property
      --------------------------
   
      Label1    Name
      Label2    ID
      Label3    Phone
   					

9. Add two command button controls (CommandButton1 and CommandButton2) to the UserForm.
10. Change the Caption properties for each of the command button controls to the following:

       Control          Caption property
       ---------------------------------
    
       CommandButton1   Add Record
       CommandButton2   Exit
    					

Sample Macro for Adding UserForm Data to a Worksheet

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs.
If you have limited programming experience, you may want to contact a Microsoft Certified Partner or Microsoft Advisory Services. For more information, visit these Microsoft Web sites:

Microsoft Certified Partners - https://partner.microsoft.com/global/30000104 (https://partner.microsoft.com/global/30000104)

Microsoft Advisory Services - http://support.microsoft.com/gp/advisoryservice (http://support.microsoft.com/gp/advisoryservice)

For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site:http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMS (http://support.microsoft.com/default.aspx?scid=fh;en-us;cntactms) To attach macro code to the controls on the UserForm, follow these steps:

1. Double-click UserForm1 to display the code module that is associated with the UserForm.
2. Type the following code for the CommandButton1 Click event:

   Private Sub CommandButton1_Click()
      Dim LastRow As Object
   
      Set LastRow = Sheet1.Range("a65536").End(xlUp)
   
      LastRow.Offset(1, 0).Value = TextBox1.Text
      LastRow.Offset(1, 1).Value = TextBox2.Text
      LastRow.Offset(1, 2).Value = TextBox3.Text
   
      MsgBox "One record written to Sheet1"
   
      response = MsgBox("Do you want to enter another record?", _
         vbYesNo)
   
      If response = vbYes Then
         TextBox1.Text = ""
         TextBox2.Text = ""
         TextBox3.Text = ""
   
         TextBox1.SetFocus
   
      Else
         Unload Me
      End If
   
   End Sub
   					

3. Type the following code for the CommandButton2 Click event:

   Private Sub CommandButton2_Click()
      End
   End Sub
   					

4. On the Insert menu, click Module.
5. In this module, type the following code:

   Sub Show_UserForm()
      UserForm1.Show
   End Sub
   					

Using the UserForm for Data Entry

To use the UserForm, follow these steps:

1. In the Visual Basic Editor, click Close and Return to Microsoft Excel on the File menu.
2. Save the workbook.
3. Run the Show_UserForm macro (press ALT+F8, and then double-click Show_UserForm in the list of macros).
   
   The UserForm is displayed, and you can start typing data in the three text boxes.
4. After you type the data, click Add Record.
   
   The data that you typed is placed in Sheet1 under the field headers that you entered in row 1.
5. When you are prompted about whether to add another record, click Yes to continue or No to close the UserForm.

For more information about custom UserForms, in the Visual Basic Editor, click Microsoft Visual Basic Help on the Help menu, type creatinga custom dialog box in the Office Assistant or the Answer Wizard, and then click Search to view the topic.