Outlook Meeting Request sent to DL Shows Members As Optional

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Article ID: 214633 - View products that this article applies to.
This article was previously published under Q214633
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Symptoms

When you send a meeting request, you can put Distribution Lists (DLs) on the To line as required attendees. When the recipient accepts this meeting invitation, your original meeting item shows that recipient as an Optional attendee instead of Required.

Cause

When Outlook receives a meeting acceptance, the sender of the acceptance is compared to the recipients in the meeting attendee list. If that recipient is not listed, it is assumed to be "optional" and added to the list of attendees.

Status

This is by design.

Resolution

To work around this issue in Outlook 2003 or later versions, expand the DL as soon as it is added to the meeting list. If the DL contains other DLs nested in it those will also have to be expanded.

More information

Note This is a "FAST PUBLISH" article created directly from within the Microsoft support organization. The information contained herein is provided as-is in response to emerging issues. As a result of the speed in making it available, the materials may include typographical errors and may be revised at any time without notice. See Terms of Use for other considerations.

Properties

Article ID: 214633 - Last Review: July 25, 2013 - Revision: 6.0
Applies to
  • Microsoft Outlook 2000 Standard Edition
  • Microsoft Office Outlook 2003
  • Microsoft Office Outlook 2007
  • Microsoft Outlook 2010
  • Microsoft Outlook 2013
Keywords: 
kbbug kbnofix KB214633

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