This article contains a Microsoft Visual Basic for Applications macro for Excel that uses Microsoft Outlook 2000 to generate and send a form e-mail to individuals that are listed in an Excel worksheet.
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This macro assumes the following:
- E-mail addresses are in column A.
- Names are in column B.
- Cells A1 and B1 contain headers.
To create the macro:
- Start Excel. Create a new workbook, and open the Visual Basic editor (press ALT+F11).
- On the Insert menu, click Module.
- On the Tools menu, click References.
- In the Available References list, click to select the Microsoft Outlook 9.0 Object Library check box. Click OK.
- Type the following code into the code module:
'--- Set up the Outlook objects.
Dim objOutlook As Outlook.Application
Dim objOutlookMsg As Outlook.MailItem
Dim objOutlookRecip As Outlook.Recipient
Dim objOutlookAttach As Outlook.Attachment
'--- Declare our global variables to be used in each subroutine.
Dim CustomerAddress As String
Dim CustomerMessage As String
'--- Declare our variables.
Dim X As Integer
Dim TempCustomerAddress As String
'--- Prevent screen redraws until the macro is finished.
Application.ScreenUpdating = False
'--- Sort the addresses and names alphabetically, by the e-mail address.
'--- This is REQUIRED to prevent any duplicate addresses from
' receiving more than one e-mail.
Selection.Sort Key1:=Range("A2"), Order1:=xlAscending, Header:=xlGuess, _
OrderCustom:=1, MatchCase:=False, Orientation:=xlTopToBottom
'--- Sets which row to start searching for e-mail addresses and names.
X = 2
'--- Begin looping through all the e-mail addresses in column A until
' a blank cell is hit.
While Range("A" & X).Text <> ""
'--- These variables will be used to search for duplicates.
CustomerAddress = Range("A" & X).Text
TempCustomerAddress = CustomerAddress
'--- Increment X until a different e-mail address is found.
While TempCustomerAddress = CustomerAddress
X = X + 1
CustomerAddress = Range("A" & X).Text
'--- Add the e-mail address to a global variable.
CustomerAddress = Range("A" & X - 1).Text
'--- Add a message with the user's name to the e-mail.
'--- Customize your own message and closing here.
CustomerMessage = Range("B" & X - 1).Text & "," & vbCrLf & vbCrLf _
& "Thank you for trying our product!" & vbCrLf & vbCrLf & _
"Sincerely," & vbCrLf & "ProductCo Inc."
'--- Run the subroutine to send the message.
Sub SendMessage(Optional AttachmentPath)
'--- This is required to prevent a name which does not resolve to
' an e-mail address from hanging the app.
On Error Resume Next
' Create the Outlook session.
Set objOutlook = CreateObject("Outlook.Application")
' Create the message.
Set objOutlookMsg = objOutlook.CreateItem(olMailItem)
' Add the To recipient(s) to the message.
Set objOutlookRecip = .Recipients.Add(CustomerAddress)
objOutlookRecip.Type = olTo
' Set the Subject, Body, and Importance of the message.
.Subject = "Thank You!"
.Body = CustomerMessage
.Importance = olImportanceHigh 'High importance
' Add attachments to the message.
If Not IsMissing(AttachmentPath) Then
Set objOutlookAttach = .Attachments.Add(AttachmentPath)
' Resolve each Recipient's name.
For Each objOutlookRecip In .Recipients
If Not objOutlookRecip.Resolve Then
.Send '--- Send the message.
'--- Remove the message and Outlook application from memory.
Set objOutlookMsg = Nothing
Set objOutlook = Nothing
- On the File menu, click Close and Return to Microsoft Excel.
- To run the code, make sure the address database sheet is active. On the Tools menu, point to Macro, and click Macros. Click MailItNow, and then click Run.
For more information about how to use the sample code in this article, click
the article number below to view the article in the Microsoft Knowledge
OFF2000: How to Run Sample Code from Knowledge Base Articles
Article ID: 241498 - Last Review: October 11, 2006 - Revision: 4.2
- Microsoft Excel 2000 Standard Edition
|kbdtacode kbhowto KB241498|