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Trial Balance Detail Report is out of balance in General Ledger using Microsoft Dynamics GP
Article ID: 2428683 - View products that this article applies to.
The Trial Balance Detail report in GL is out of balance due to an unbalanced journal entry, or rounding difference using Multi-currency.
To print the Trial Balance Detail report, click on Reports, point to Financial and click on Trial Balance. Under Reports, select Detailed. Insert a report option or create a new report option. In the Trial Balance Report Options window, select the report restrictions as needed and save. Print the report to verify if the total debit amount is equal to the total credit amount.
Follow the steps below to locate unbalanced journal entries:
Step 1: Print the Trial Balance report
Step 2: Identify unbalanced General Ledger transaction(s)To identify unbalanced GL transaction(s), use one of the options below. To run a script that will identify the GL transaction for you, go to the Option 1: "Fix it for me" section. To run a script yourself that will identify the GL transaction, go to the Option #2: "Let me fix it myself" section.
Option #1: Fix it for meTo have us run a script that will identify the GL transaction automatically, click the Fix this problem button or link. Click Run in the File Download dialog box, and then follow the steps in the Fix it wizard.
Fix this problem
Microsoft Fix it 50422
Note This wizard may be in English only; however, the automatic fix also works for other language versions of Windows.
Note If you are not on the computer that has the problem, save the Fix it solution to a flash drive or a CD and then run it on the computer that has the problem.
Option #2: Let me fix it myselfTo identify the GL transaction yourself, follow these steps:
Method #1: Use SQL scripts
KB 935384 - Automated Solutions that are available for the Financial series in Microsoft Dynamics GP
Step 3: Make a correcting journal entryOnce the unbalanced journal entry has been identified, you can correct the journal entry by setting up a dummy account in General Ledger to use as your offsetting account to key a journal entry. When finished, you can delete the side of the journal entry booked to the dummy account and then remove the dummy account to leave a one-sided entry to balance the Detailed Trial Balanced Report. To do this, follow the steps in KB 865712 on how to create a one-sided journal entry to balance out the difference.
KB 865712 - The beginning balance for the current year does not balance in the General Ledger in Microsoft Dynamics GP
(http://go.microsoft.com/fwlink/?LinkId=151500)for other considerations.
Article ID: 2428683 - Last Review: August 5, 2011 - Revision: 8.0