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How can I recover items that I have "hard deleted" in Outlook?
Article ID: 246153 - View products that this article applies to.
This article was previously published under Q246153
Note If your server that is running Microsoft Exchange Server is not configured to keep deleted items, the Fix this problem button or the steps to change the registry do not work. This solution requires that you use an account that uses Microsoft Exchange Server 2000 or later versions. Most home and personal accounts do not use Exchange.
To have us fix this problem for you automatically in Microsoft Outlook, go to the “Fix it for me” section. If you prefer to fix this problem yourself, or if you're running a version of Outlook that is earlier than Microsoft Outlook 2002, go to the “Let me fix it myself” section.
Note The fix in the “Fix it for me” section enables the Recover Deleted Items functionality on mail folders other than the Deleted Items folder, such as the Sent Items folder, the Drafts folder, the Outbox folder, and the Inbox folder. The change applies to these folders and is in effect from the time you change the setting. No deleted items are recovered when you make this change. To recover deleted items, click Deleted Item Recovery on the Tools menu.
To fix this problem automatically in Microsoft Outlook, click the Fix this problem link. Then, click Run in the File Download dialog box, and follow the steps in this wizard. If you're running a version of Outlook that is earlier than Microsoft Outlook 2002, or if you prefer to fix this problem yourself, go to the “Let me fix it myself” section.
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Important This section, method, or task contains steps that tell you how to modify the registry. However, serious problems might occur if you modify the registry incorrectly. Therefore, make sure that you follow these steps carefully. For added protection, back up the registry before you modify it. Then, you can restore the registry if a problem occurs. For more information about how to back up and restore the registry, click the following article number to view the article in the Microsoft Knowledge Base:
322756By default, the Recover Deleted Items functionality is enabled only on the Deleted Items folder in a user's private folders. Items that are hard deleted cannot be recovered. To enable the Recover Deleted Items functionality on mail folders other than the Deleted Items folder (such as Sent Items, Drafts, Outbox, or Inbox), change the registry by following these steps:
(http://support.microsoft.com/kb/322756/ )How to back up and restore the registry in Windows
If you are an administrator, you can set this functionality for all user workstations. To do this, use your computer to change the registry for all user workstations, and then open the affected user's mailbox as an additional mailbox. You can then recover deleted items from the user's mailbox mail folders.
Note If you are an administrator, and you want to open another user's mailbox to recover items in the user's private folders, your Windows NT account must have user permissions for that user's mailbox object. You must also add that user's mailbox to your own profile. To do this, follow these steps:
More informationWhen you delete items from a folder in a mailbox, the items first are shifted to the Deleted Items folder in the mailbox. You can then delete these items from the Deleted Items folder. This functionality protects you from accidentally deleting an item. After you delete the items from the Deleted Items folder, these items can still be recovered if the Exchange Server computer is configured to keep deleted items. To determine whether the server is configured in this manner, open the properties of the public and private information store objects under the Server object.
For more information about how to configure the server to retain deleted items, click the following article number to go to the article in the Microsoft Knowledge Base:
246283It is also possible to permanently delete items without first moving them to the Deleted Items folder. This procedure is called a "hard delete" as opposed to a "soft delete."
(http://support.microsoft.com/kb/246283/ )Set deleted mail message retention time in Exchange Server 5.5
Messages are hard deleted in the following scenarios:
The Recover Deleted Items functionality in Office Outlook 2007In Microsoft Office Outlook 2007, you do not have to make any changes to the registry to enable the Recover Deleted Items menu for any folders in your mailbox. The Recover Deleted Items menu is available by default in Office Outlook 2007.
Shared mailboxes in Office Outlook 2007If you have a shared Exchange mailbox added to your profile in Office Outlook 2007, the Recover Deleted Items menu is disabled by default for folders in the shared mailbox. Apply the previous registry changes to the client to enable the Recover Deleted Items menu for folders in a shared mailbox.
Disabling the Recover Deleted Items menu in Office Outlook 2007If you set the DumpsterAlwaysOn registry value to 0, the Recover Deleted Items option on the Tools menu in Office Outlook 2007 is still available for folders in your mailbox. To disable the Recover Deleted Items menu for folders in your mailbox, apply the steps in the Resolution section of the following article in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/959878/ )The "Recover Deleted Items" option in Outlook 2007 is still available after you set the DumpsterAlwaysOn registry entry to 0
The Recover Deleted Items functionality in Outlook 98, in Outlook 2000, Outlook 2002, and in Outlook 2003In Microsoft Outlook 98, the Recover Deleted Items functionality is available only for mail folders (for example, Deleted Items, Drafts, Inbox, Outbox and Sent Items folders). Therefore, items that are hard-deleted from non-mail folders (for example, Contacts and Notes folders) cannot be recovered. However, in Outlook 2000, Outlook 2002, and Outlook 2003, the Recover Deleted Items functionality is available for all folders; if you make the registry change described earlier in this article, you can recover hard-deleted items from non-mail folders.
For additional information, click the following article number to view the article in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/228934/ )Understanding Deleted Item Recovery
(http://support.microsoft.com/kb/175263/ )Clients cannot recover items after Item Recovery is enabled
(http://support.microsoft.com/kb/188637/ )XADM: How to Determine the Size of Recoverable Items in the Information Store
(http://support.microsoft.com/kb/178630/ )How to use Exchange Server 5.5 or Exchange 2000 Server to recover items that are not first transferred to the Deleted Items folder in Outlook
Check whether the problem is fixed. If the problem is fixed, you are finished with this article. If the problem is not fixed, you can contact support
Article ID: 246153 - Last Review: May 3, 2013 - Revision: 16.0