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OL2000: How to Programmatically Set Journaling for All Contacts

Article ID: 252947 - View products that this article applies to.

This article was previously published under Q252947

SUMMARY

This article provides an Outlook Visual Basic for Applications macro that you can use to programmatically change all of your contacts so that they are automatically set to journal.

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MORE INFORMATION

The default setting for journaling contact items is disabled. If you create contacts and then decide to enable journaling for these contacts, set the journal option for each contact:

On the Tools menu, click Options.
On the Preferences tab, click Journal Options.
In the For these contacts box, click each contact for which you want to enable journaling.

If you have a large number of contacts and you want to enable journaling for all of them, it may be more efficient to programmatically change all of the contacts.

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs.
If you have limited programming experience, you may want to contact a Microsoft Certified Partner or Microsoft Advisory Services. For more information, visit these Microsoft Web sites:

Microsoft Certified Partners - https://partner.microsoft.com/global/30000104

(https://partner.microsoft.com/global/30000104)

Microsoft Advisory Services - http://support.microsoft.com/gp/advisoryservice

(http://support.microsoft.com/gp/advisoryservice)

For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site:http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMS

(http://support.microsoft.com/default.aspx?scid=fh;en-us;cntactms)

To create the macro:

On the Tools menu, point to Macro, and then click Macros.
In the Macro Name box, type SetAllContactsToJournal, and then click Create. The Visual Basic Editor starts and automatically creates a subroutine for you.

Type the following lines of code:

Sub SetAllContactsToJournal()

   Dim objContactsFolder As Outlook.MAPIFolder
   Dim objContacts As Outlook.Items
   Dim objContact As Object
   Dim iCount As Integer

   ' Specify which contact folder to work with
   Set objContactsFolder = Session.GetDefaultFolder(olFolderContacts)
   Set objContacts = objContactsFolder.Items

   iCount = 0

   ' Process the changes
   For Each objContact In objContacts
      If TypeName(objContact) = "ContactItem" Then
         If objContact.Journal = False Then
            objContact.Journal = True
            objContact.Save
            iCount = iCount + 1
         End If
      End If
   Next
   
   MsgBox "Number of contacts updated:" & Str$(iCount)

   ' Clean up
   Set objContact = Nothing
   Set objContacts = Nothing
   Set objContactsFolder = Nothing

End Sub

On the File menu, click Close and Return to Microsoft Outlook.

To use the macro:

On the Tools menu, point to Macro, and then click Macros.
Click SetAllContactsToJournal, and then click Run.

A window appears that tells you the number of contacts that were updated.

Notes

It may take a while to process the items in your Contacts folder.
When your contacts are being updated, your pointer does not change to an hourglass.
You can assign the macro to a button if you use this often.For additional information about assigning this macro to a toolbar button, click the article number below to view the article in the Microsoft Knowledge Base:
252426
(http://support.microsoft.com/kb/252426/EN-US/ )
OL2000: How to Assign a Macro to a Toolbar Button
The sample code only works with the default Contacts folder. If you want it to work with any contacts folder, locate the following line of code
Set objContactsFolder = Session.GetDefaultFolder(olFolderContacts)
and change it to:
Set objContactsFolder = Outlook.ActiveExplorer.CurrentFolder
If you are familiar with programming and want to use a specific contacts folder in a different location, see the following article in the Microsoft Knowledge Base:

208520

(http://support.microsoft.com/kb/208520/EN-US/ )

OL2000: Programming Examples for Referencing Items and Folders

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REFERENCES

For additional information about available resources and answersto commonly asked questions about Microsoft Outlook solutions, click the article number below to view the article in the Microsoft Knowledge Base:

146636

(http://support.microsoft.com/kb/146636/EN-US/ )

OL2000: Questions About Custom Forms and Outlook Solutions

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