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For a Microsoft Outlook 2002 version of this article, see 286044NOTE: The procedures in this article only apply if you have installed Outlook with the Corporate or Workgroup option. With this option, you can use Messaging Application Programming Interface (MAPI) services. To determine your installation type, click About Microsoft Outlook on the Help menu. If you have the Corporate or Workgroup installation, you see "Corporate or Workgroup".
This article describes how one user can share contacts between different Outlook profiles. The concepts in this article also apply to other Outlook components, such as the calendar and mail.
You may want to share contact items between Outlook profiles. Alternately, you may want to copy the Contacts folder from one Outlook profile to another to use the Contacts folder within the default personal folder file (.pst), or as a separate Contacts folder in its own personal folder file.
If you want to share the Contacts folder between profiles, you must use profiles that point to the same Microsoft Exchange Server mailbox. If the profiles do not point to the same Exchange Server mailbox, the profiles will not share the Contacts folder and updates cannot be automatic.
The following steps discuss how to copy or move contact information from one profile to another. After you move or copy the contact information, changes to the information in each profile are unique. Additionally, if your Contacts folder is stored in a personal folder file, that file cannot be opened by two different profiles simultaneously.
The Contacts folder can be:
How to Import from the Personal Folder File in One Profile to the Personal Folder File in a Second ProfileTo import from the personal folder file in one profile to the personal folder file in a separate profile:
How to Export Contacts from a Personal Folder in One Profile to a Personal Folder File in Another Profile, and then Open the Contacts Separately on the Folder List
How to Use Net Folders to Share ContactsYou can use Net Folders to automatically share your contact information between two different users. Net Folders use e-mail messages and the Rules Wizard to automatically update two or more user's views of the same contact information. This procedure differs from the earlier procedures, which describe the same user sharing information between profiles.
For more information about sharing Outlook folders with anyone who you can send e-mail to, click the following article number to view the article in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/195867/ )How to use Net Folders
How to Use Public Folders to Share ContactsIf your Exchange Server administrator creates public folders, you can create a public contacts folder that can be shared by multiple profiles and multiple users simultaneously. For more information about managing public folders on an Exchange Server computer, click the following article number to view the article in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/169198/ )Tip for managing Public Folders
(http://go.microsoft.com/fwlink/?LinkId=151500)for other considerations.
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