WD2000: Table Appears Cropped or Cut Off When Displayed or Printed

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Article ID: 253968 - View products that this article applies to.
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SYMPTOMS

A Word table may appear cropped or cut off when it is displayed or printed in Word or a different program. This problem may occur if you draw or extend the left border of a table into the left margin area of a Word document, and you do any of the following:
  • You save your Word document as a Web page (on the File menu, click Save as Web Page).

    -or-
  • You copy and paste the Word table into a different document or a section that has different margin settings than the original document.

    -or-
  • You insert the Word document that contains this table into a different document that has different margin settings than the original document.

    -or-
  • You copy and paste the Word table into a different program, such as Microsoft WordPad.

    -or-
  • You view your Word document in either normal or Web layout view.
NOTE: This problem may also cause the right side of your Word table to appear cropped or cut off when it is displayed or printed.

CAUSE

This problem occurs when you draw or resize your table boundaries within the left margin area of your Word document. When you do this, Word assigns a negative left indentation on your Word table to force the table into the margin area (outside of the normal text area of your Word document).

When you copy and paste your Word table into a different Word document, a different section, or a different program, the table is inserted in relation to the left margin setting of the program or document. This may result in the Word table being cropped or cut off.

This problem also can occur when you insert a Word file into a different document that contains a table that extends into the left margin of the inserted file, or when you save your Word document as a Web page. This problem does not occur when your Word table is formatted with text wrapping.

WORKAROUND

To prevent this problem, use the appropriate method for your situation.

Method 1: Change the Wrapping Style of Your Word Table

To change the wrapping style of your Word table, follow these steps:
  1. Select the Word table. To do this, place the insertion point in any table cell, point to Select on the Table menu, and then click Table.
  2. On the Table menu, click Table Properties.
  3. On the Table tab, click the Around icon (listed under Text wrapping), and then click OK.

Method 2: Manually Change the Indent Setting of Your Word Table

To change the indent setting of your Word table, follow these steps:
  1. Select the Word table. To do this, place the insertion point in any table cell, point to Select on the Table menu, and then click Table.
  2. On the Table menu, click Table Properties.
  3. On the Table tab, change the Indent from left box to 0", and then click OK.

Method 3: Use a Macro to Reset the Table Left Indentation

Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements.
For more information about how to use the sample code in this article, click the article number below to view the article in the Microsoft Knowledge Base:
212536 OFF2000: How to Run Sample Code from Knowledge Base Articles
Create the following macro to change the left indentation of the tables in your Word document to zero:
Sub ChangeTableIndent()

Dim myTable As Table
 
For Each myTable In ActiveDocument.Tables
   If myTable.Rows.LeftIndent < 0 Then
      myTable.Rows.LeftIndent = 0
   End If
Next myTable
  
End Sub
				

Properties

Article ID: 253968 - Last Review: June 17, 2005 - Revision: 2.0
APPLIES TO
  • Microsoft Word 2000 Standard Edition
Keywords: 
kbtable kbprb KB253968

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