How to control Outlook recurrence patterns using group policy

Article ID: 2548319 - View products that this article applies to.
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Summary

By default, recurring appointments, meetings, and tasks created by Outlook have the No end date option enabled. An example of this setting in a new meeting is shown in the following figure.

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Screen shot for the No end date option enabled



This article provides group policy templates for Outlook 2010, Outlook 2007, and Outlook 2003 so you can make the following changes to recurring items:
  • Disable the No end date option for appointments, meetings, and tasks.
  • Configure the default number of days for the recurrence period of appointments and meetings.


More information

To administer recurrence settings in Outlook using custom group policy templates, please follow these steps:
  1. Download and extract the custom Group Policy template for your version of Outlook from the Microsoft Download Center:

    <linOutlook 2010 custom recurrence administration template
    Outlook 2007 custom recurrence administration template
    Outlook 2003 custom recurrence administration template
  2. If you do not already have the main Group Policy template for your version of Outlook, download and extract the latest template from the Microsoft Download Center:

    Office 2010: http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=64b837b6-0aa0-4c07-bc34-bec3990a7956

    Office 2007: http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=73d955c0-da87-4bc2-bbf6-260e700519a8

    Office 2003: http://www.microsoft.com/downloads/en/details.aspx?FamilyID=ba8bc720-edc2-479b-b115-5abb70b3f490
  3. If necessary, add the .adm file you downloaded in step 2 to your domain controller.

    Outlook 2010 = Outlk14.adm
    Outlook 2007 = Outlk12.adm
    Outlook 2003 = Outlk11.adm

    Note The steps to add the .adm file to a domain controller vary, depending on the version of Windows that you are running. Also, because you may be applying the policy to an organizational unit (OU) and not to the whole domain, the steps may vary in this aspect of applying a policy. Therefore, check your Windows documentation for more information.
  4. Add the custom Group Policy template you downloaded in step 1 to your domain controller.

    Outlook 2010 = OLK14-RecurrenceAdministration.adm
    Outlook 2007 = OLK12-RecurrenceAdministration.adm
    Outlook 2003 = OLK11-RecurrenceAdministration.adm

    Note The steps to add the .adm file to a domain controller vary, depending on the version of Windows that you are running. Also, because you may be applying the policy to an organizational unit (OU) and not to the whole domain, the steps may vary in this aspect of applying a policy. Therefore, check your Windows documentation for details.
  5. Under User Configuration, expand Classic Administration Templates (ADM) to locate the policy node for your template.

    The following figure shows the Recurring item configuration policy options that were added to the Outlook 2010 policy tree by the custom .adm teimplate you downloaded in step 1.

    Screen shot that shows the Recurring item configuration policy options that were added to the Outlook 2010 policy tree
  6. Double-click the Disable the 'No end date' option for recurring items policy to configure this policy.
  7. In the dialog box for the policy, click Enabled to enable the policy (Screen shot for this step is listed below). 

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    Screen shot for this step


    This will disable the 'No end date' option for new recurring items and and the default recurrence setting for new recurring items will be 'End after: 10 occurrences'.
  8. Click OK.

    If you also enable the 'Specify total number of days in a recurring meeting or appointment' policy, the ending of the recurrence pattern varies according to the value specified in the policy.

    NOTE: Steps 9 and 10 are optional.
  9. Double-click the Specify total number of days in a recurring meeting or appointment policy.

    Using this policy, you can specify the default number of days after which a recurring meeting or appointment (not task) will end. When this policy is enabled, the 'End by:' setting in the recurrence pattern is used as the default configuration for a recurring meeting.Therefore, depending on your recurrence pattern (daily, weekly, monthly), the number of meetings that occur during this period can vary. For example, if you specify a value of 180 and today's date is May 5, 2011, the 'End by:' value will show Tue 11/1/2011 (180 days after today). If you select Weekly for the recurrence pattern, you wil get 26 meetings during this timeframe. However, if you specify Monthly for the recurrence pattern, you will only get 6 meetings during this timeframe.
  10. In the dialog box for the policy, click Enabled to enable the policy. Then, specify the number of days after which the recurrence period ends and click OK. (Screen shot for this step is listed below.) 

    .

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    Screen shot for this step

The following registry data is associated with the policies discussed in this article:

NOTE: "x" in the following registry data refers to the version of Outlook.

Outlook 2010: x = 14.0
Outlook 2007: x = 12.0
Outlook 2003: x = 11.0
  • Disable the 'No end date' option for recurring items

    Key: HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\x\Outlook\Preferences
    DWORD: DisableRecurNoEnd
    Value: 1 = policy enabled, 0 = policy not enabled
  • Specify total number of days in a recurring meeting or appointment

    Key: HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\x\Outlook\Options\Calendar
    DWORD: RecurrencesDefault
    Value: integer value between 2 and 720

For additional information, please see the following articles in the Microsoft Knowledge Base:

952144 You cannot disable the "No end date" option for appointments, meeting requests, tasks, or task requests in Outlook 2003
http://support.microsoft.com/default.aspx?scid=kb;EN-US;952144

955449 You cannot disable the "No end date" option for appointments, meeting requests, tasks, or task requests in Outlook 2007
http://support.microsoft.com/default.aspx?scid=kb;EN-US;955449

222283 How to set the default number of meeting recurrences
http://support.microsoft.com/default.aspx?scid=kb;EN-US;222283

Properties

Article ID: 2548319 - Last Review: September 3, 2013 - Revision: 3.0
Applies to
  • Microsoft Outlook 2010
  • Microsoft Office Outlook 2007
  • Microsoft Office Outlook 2003
Keywords: 
KB2548319

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