Article ID: 260217 - Last Review: March 5, 2007 - Revision: 5.2

Calendar items are not archived as expected when you use the Archive or AutoArchive features in Outlook

View products that this article applies to.
System TipThis article applies to a different operating system than the one you are using. Article content that may not be relevant to you is disabled.
This article was previously published under Q260217
For a Microsoft Outlook 97 version of this article, see 260211  (http://support.microsoft.com/kb/260211/ ) .
For a Microsoft Outlook 98 version of this article, see 260212  (http://support.microsoft.com/kb/260212/ ) .
Expand all | Collapse all

SUMMARY

When you use the Archive or AutoArchive features in Microsoft Outlook, items do not archive as expected.
Back to the top

MORE INFORMATION

Outlook does not archive as expected because the date that is used to determine when an item is archived depends on the type of item.
Collapse this tableExpand this table
Item typeArchive date
E-mail messageThe sent or received date, whichever is later; or the last modification date and time.
AppointmentThe appointment date or the last modification date and time, whichever is later.
TaskThe completion date or the last modification date and time. Tasks that are not marked complete are not AutoArchived. Tasks assigned to others are archived only if they are marked complete.
NoteThe last modification date and time.
Journal entryThe date the journal entry was created or the last modification date and time.
ContactNot archived.
Each item has a Modified field associated with it. It is not possible to view the Modified field in some of the standard views, for example the Day/Week/Month calendar view.

To view the Modified field of any item in Microsoft Outlook 2000 and in Microsoft Outlook 2002:
  1. On the View menu for the Calendar folder, point to Current View, and then click By Category.
  2. On the View menu, point to Current View, and then click Customize Current View.
  3. Click Fields, and then click All Mail fields in the Select available fields from box.
  4. Under Available Fields, click Modified, and then click Add to place the Modified field in the Show these fields in this order box.
  5. Click Move Up or Move Down to position the Modified field, click OK, and then click OK.
The modified date and time for each item appears in the By Category view.

To view the Modified field of any item in Microsoft Office Outlook 2003 and In Microsoft Office Outlook 2007:
  1. On the View menu for the Calendar folder, point to Arrange By, point to Current View, and then click By Category.
  2. On the View menu, point to Arrange By, point to Current View, and then click Customize Current View.
  3. Click Fields, and then click All Mail fields in the Select available fields from box.
  4. Under Available Fields, click Modified, and then click Add to add the Modified field in the Show these fields in this order box.
  5. Click Move Up or Move Down to position the Modified field, and then click OK two times.
The modified date and time for each item appears in the By Category view.
Back to the top

REFERENCES

For more information about Archiving and AutoArchiving, click the following article numbers to view the articles in the Microsoft Knowledge Base:
197981  (http://support.microsoft.com/kb/197981/ ) Message modification date determines archive date
197899  (http://support.microsoft.com/kb/197899/ ) Recurring appointments are not archived
239652  (http://support.microsoft.com/kb/239652/ ) Description of Archive and AutoArchive feature in Outlook 2000
Back to the top
APPLIES TO
  • Microsoft Office Outlook 2007
  • Microsoft Office Outlook 2003
  • Microsoft Outlook 2002 Standard Edition
  • Microsoft Outlook 2000 Standard Edition
Back to the top
Keywords: 
kbhowto KB260217
Back to the top